Town of Franklin Board Meetings
April 12, 2017
BOARD MEMBERS PRESENT:
Supervisor Art Willman, Councilman Tom Bartiss, Councilman Don Hamm and Councilman Peter Woodcock
BOARD MEMBERS ABSENT:
Councilman Cliff Smalley
Doris Hamm, Highway Superintendent Jacques DeMars, Code Officer Paul Blaine, Julie Woodcock, Doris Hamm, Taylor Kimbrell-APEX Solar, Trent Fitzgerald, Brian Snickles-Deputy Highway Superintendent and, Town Clerk Lauren LeFebvre
CALL TO ORDER
Supervisor Willman called the meeting to order at 5:30pm. The Pledge of Allegiance was recited and the Town Clerk called the roll noting Councilman Cliff Smalley absent and a quorum present.
REVIEW/APPROVAL OF March 8, 2017 MEETING MINUTES
Minutes approved as presented. (D.Hamm-T.Bartiss m/s/p) all aye
APPROVAL OF CLAIMSThe board audited and approved payment of the following claims:
|General Fund||Abstract 4||Claims 62-79||$6485.56|
|Highway Fund||Abstract 4||Claims 49-69||$16,553.42|
|Pre-Pay General||Abstract 4||Claims 10-12
|Pre-Pay General||Abstract 1||Claims 1
(D.Hamm-T.Bartiss m/s/p) All Aye
Balances on hand as of March 31, 2017:
|Kate MT. SRF||$35,693.93|
| ||Cap. Proj. Hwy.||$46,763.00|
|LANDFILL CLOSURE CAP RES||Checking||$5,532.99|
|CAP. PROJ. BLDG||CLASS||$65,575.09|
(Bartiss-Hamm m/s/p) All Aye
HIGHWAY SUPERINTENDENT'S REPORT
In Superintendent DeMars absence, Supervisor Willman read the following report:
- Plow and sanded when needed.
- Had the grader out several times taking the buildup off roads.
- Cut trees as needed.
- Due to weather changing, all the Town roads are being posted until further notice.
- Started cold patching potholes when weather permits.
- Put up new Merrill Road sign.
- Started prepping equipment for spring/ summer use.
- Gas, fuel and maintenance logs given to Highway Committee
Councilman Hamm provided the board with information regarding a used 8ft paver for sale in the amount of $65,000. The pros and cons of owning a paving were discussed. As Superintendent DeMars was not in attendance a special meeting will be held on April 26th at 5:30 to make a final decision.
A. Dangerous Trees
Councilman Bartiss reported he, Supervisor Willman, Superintendent DeMars and Mike Canty met with our area's DEC Forester Representative to clarify the regulations for removing dangerous trees from the Town's roads. Currently, it is the Town's understanding, a tree must be down and blocking a road before a municipal highway department can legally remove it. The highway department is allowed to do nothing to dead, dying or dangerously leaning trees until they are blocking a Town roadway. The Town would prefer to deal with the trees preemptively. An additional meeting with DEC legal staff is the next step. Councilman Bartiss will continue to take the lead on this issue.
CODE OFFICER'S REPORT
Building Permits issued-4, Violations-0, Certificates of Occupancy-1, Inspections-3, Fees Collected-$185.75. The Code Officer also attended NYS Code Official training in Lake Placid 3/6-8.
A. APEX SOLAR
Taylor Kimbrell informed the board of the services provided by APEX Solar as it would pertain to Kate Mountain Park if the Town decided to install a solar array at that location. The proposed 33,000 Watt system would provide 133% of the Town's electricity usage (garage, Town Hall, Merrillsville Town Hall, Kate Mountain Park—including a new community building) The Town has a grant application in process for that could be used for this project. The grant award amount is $50,000-$100,000. The out-of-pocket cost for the array is $99,000, before the grant funds are applied. No decision will be made until the Town is informed as to whether we were awarded grant funds or not.
B. SMARTWATT PROGRAM
Supervisor Willman met with Paul Pierce regarding National Grid's Small Business Direct Install Program. The program intent is to provide small entities with energy efficient, long lasting light bulbs at an affordable very low cost. The program will replace all the light bulbs at the Town Hall, Garage and the yard light at Kate Mountain for a total cost of $2,322.23. Cost without the National Grid incentive would be $4894.24. After 17-20 months the Town's estimated annual energy savings would be $1513.43. No decision was made. This will be discussed at the April 26 Special Meeting.
C. BOND COUNCIL
The Town has received two quotes for Bond Council services for the community building. Pease and Gustafson—Massena, NY submitted a written quote of $175 per hour with total expected not to exceed $3,000. Harris Beach—Pittsford, NY submitted an itemized quote for each service that will be/could be provided. When services are totaled the quote is approximately $8,000.
On a motion by Councilman Peter Woodcock, second by Councilman Donald Hamm, BE IT RESOLVED that the Town of Franklin Town Board does hereby approve Supervisor Arthur Willman to engage the services of Pease and Gustafson located in Massena, New York as Bond Council for the construction of a new community building to be located at Kate Mountain Park. ALL AYE.
the Town has received a quote from Charlebois for a new Western Star Tandem w/Plow.. Supervisor Willman has compared the Clark's quote (NYS Contract Price) and the Charlebois quote as well as comparing specifications. Both trucks appear comparable. The main difference is in the trade in price for the 2007 tandem. In all, there is approximately a $4,600 difference. No decision was made. This will be discussed at the April 26 special meeting.
B. Energy Grant
Supervisor Willman stated the Town is in the process of completing the fourth step of the benchmarking process. When this step is completed the grant that would assist the Town in installing a solar array at Kate Mountain Park can be submitted.
B. Garage Painting
Town Clerk Lauren LeFebvre stated the legal ad soliciting sealed bids for painting the Highway Garage will run April 13-14 in the Adirondack Daily Enterprise.
Meeting regarding this year's events will be held on April 19th at 6PM.
Supervisor Willman is meeting with Aaron Tisdell on April 13.
There bring no further business before the board, Supervisor Willman adjourned the meeting at 7:05pm.
Respectfully submitted, Lauren LeFebvre, Town Clerk