town of franklin

Town of Franklin Board Meetings

Minutes of the Special Town Board Meeting
December 28, 2011 - 7:00 PM

Board members present:

Supv Arthur P. Willman
Coun. Allen Berg
Coun. Bradley Merrill
Coun. Clifford Smalley
Coun. Donald Hamm

Others Present:

Codes Officer Robert R. Drosdowich Town Clerk Sandra Oliver Frances Oliver Ed Martin Karen Smalley

1. CALL TO ORDER

Supv. Willman called the monthly Town Board meeting to order at 7:00 PM. The Pledge of Allegiance was recited and the Clerk called the roll, stating the full board was present

2. QUESTIONS & COMMENTS.

ROB DROSDOWICH, Codes Enforcement Officer, commented on the amount of trash on the Bigelow Road. He suggested a gate be placed at the entrance of the road.

Supv. Willman indicated the Highway Dept. was creating snow berms to prevent truck and auto access to the thoroughfare. He stated cleanup of the site would be emphasized in the spring Town-wide roadside clean up.

3. BUDGET AMENDMENT - None

4. AUDIT OF CLAIMS.

A. The following claims added on Abstract 12 were approved for payment:
General FundVouchers 219 - 224 $3,669.00
Highway FundVouchers 197 - 208$31,834.00
Prepay GeneralVouchers 42$428.65

Motion (A.Berg-D.Hamm m/s/p) ALL AYE

5. CODES REPORT

Codes Officer Drosdowich submitted a year-end report showing a total of 20 building permits had been issued from August to date, and $2,404.50 in collected fees. Copies of the report delineating property owners' names were distributed to the Board.

6. NEW BUSINESS:

A. CLIFFORD P. SMALLEY APPOINTED DEPUTY SUPERVISOR. Supervisor Willman announced he had appointed Clifford Smalley Deputy Town Supervisor on November 9, 2011. He requested the Board acknowledge the appointment by resolution. Motion (A.Berg-D.Hamm m/s/p) ALL AYE.

RESOLUTION NO. 74: ACKNOWLEDGE APPOINTMENT OF CLIFFORD P. SMALLEY AS DEPUTY TOWN SUPERVISOR WHEREAS, on November 9, 2011, Town Supervisor Arthur P. Willman removed the Deputy Town Supervisor; and WHEREAS, the appointment of the Deputy Supervisor is within the purview of the Town Supervisor; NOW, THEREFORE, BE IT RESOLVED, the Town Board acknowledges and accepts the appointment of Clifford P. Smalley as Deputy Supervisor as of November 10, 2011.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

B. RESCIND RESOLUTIONS 70 AND 71. At the December 14th monthly meeting, discussion was held concerning the FEMA-reimbursed repairs to the Plank Road. Supv. Willman reported he had telephoned and solicited and received three estimates for estimating repairs to the site. Therefore, he requested a motion for a resolution rescinding resolutions 70 and 71 which authorized the publication of requests for proposals for the engineering services. Motion (B.Merrill-C.Smalley m/s/p) ALL AYE

RESOLUTION NO. 75: RESCIND RESOLUTIONS 70 & 71 WHEREAS, it is not necessary to publish requests for proposals for (1) engineering services for the FEMA reimbursed repairs and (2) grouting services for same; NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby rescinds resolutions 70 and 71.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

C. PLANK ROAD REPAIRS (FEMA REIMBURSED). Supv. Willman reported he contacted two additional local engineering firms, C&S of Syracuse and AES of Plattsburgh regarding engineering services for the Plank Road FEMA-reimbursed repairs. Barton & Loguidice had submitted a comprehensive estimate in 3 phases. The Board had previously decided to seek other firms to estimate work on the separate phases of the project which involves repairing/replacing the two Plank Road culverts (over Lincoln Brook and French's Brook) damaged during Hurricane Irene in 2011. The estimates are:

Phase 1Phase 2Phase 3Total
AES$2,906.00---
Barton & Loguidice$3,769.91$5,124.63$3,990.72$12,885.26
C&S---$9,000.00

The Board reviewed and discussed each estimate. Supv. Willman reported that initially FEMA had estimated the repair cost at $400, which he and Highway Supt. DeMars challenged immediately. The identification of damages and repair estimates must be submitted to FEMA by January 14, 2012. After January 14th, it can go out to bid. It was deemed more efficient to approach just Phase 1, and due of time constraints and after deliberation, the Board determined it would contract with AES, Plattsburgh. Motion (D.Hamm-B.Merrill m/s/p) ALL AYE.

RESOLUTION NO. 76: CONTRACT WITH AES, PLATTSBURGH, FOR ENGINEERING SERVICES RE PLANK ROAD CULVERTS REPAIR (FEMA) WHEREAS, during 2011 Hurricane Irene, two culverts on Plank Road were damaged; and WHEREAS, a percentage of repair costs for said culverts will be reimbursed by Federal Emergency Management Administration (FEMA); and WHEREAS, engineering services in the first phase of repair are required to identify the repairs needed; and WHEREAS, the Town Board solicited estimates from engineering firms; NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby agrees to contract with AES Northeast, 10-12 city Hall Place, Plattsburgh, NY 12901; for site visit and hydrologic evaluation of both culverts and report of damages and recommended repairs in sum of $2,906.00; and BE IT FURTHER RESOLVED, the Supervisor is authorized to execute said contract. BE IT RESOLVED, the Town Board hereby rescinds resolutions 70 and 71.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

D. LOON LAKE FIRE PLATFORM. Tabled to March 2012.

E. INFRASTRUCTURE.

1. Town Hall Lavatories. The commodes in the bathrooms of the Town Hall are antiquated, and require replacement parts (which do not fit) every year. Supv. Willman proposed replacing the commodes, and as the amount to be expended will not exceed $1,000, do not require publication of RFPs. At Codes Officer Drosdowich's recommendation, the bathrooms will not be upgraded until additional funds are available. Motion (B.Merrill-A.Berg m/s/p) ALL AYE.

RESOLUTION NO. 77: REPLACE TOWN HALL COMMODES WHEREAS, the commodes in the bathrooms of the Town Hall are antiquated and require annual repairs; NOW, THEREFORE, BE IT RESOLVED, the commodes will be replaced.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

2. Town Hall and Garage Lighting. The Mechanic's equipment and work area at the Town Garage has been relocated and lighting should be relocated as well. Lights at the Town Hall require replacement as recommended several years ago by electrician Elwin Hall. 20 new lights are needed for the Garage and 16 for the Town Hall. Coun. Merrill asked if the grant funds for window and door replacement at the Town Hall could be used for this purpose, and Supv. Willman indicated they could be.

F. DOG LICENSING LAW CHANGES. The Town Clerk reported she had heard from a dog kennel owner. The current fee and licensing structure has tripled his licensing fee. She recommended the Town amend Local Law #3 of 2010 to reinstitute the purebred/kennel license. The fee structure is based on the number of dogs harbored and not just on whether the animals are neutered or not. In addition, she had received a request from a resident that all dogs be leashed. The kennel owners will meet to discuss changes and forward their recommendations to the Board. A public hearing could be held prior to the February 2012 meeting.

G. GRATITUDE TO AMBER McKERNAN. Amber McKernan is the retiring Tax Collector for the Town of Brighton, and for the past several years has graciously folded the Town of Franklin tax bills. Ms. Oliver and Mrs. McKernan have cooperated in traveling to Malone to pick up each other's tax bills and rolls, and Mrs. McKernan has saved the Town of Franklin at least $50 per year by operating Brighton's folding machine. The Town Board wishes to express its gratitude in a letter to Mrs. McKernan.

7. OLD BUSINESS

A. FIRE/RESCUE UPDATE. Supv. Willman reported he is waiting for the Bloomingdale Volunteer Fire Dept. to submit its 2012 contract.

B. OIL/WATER SEPARATOR. Tabled to March 2012.

C. LAND INVENTORY. No progress has been made.

8. QUESTIONS AND COMMENTS.

Coun. Hamm described drainage issues at the Union Cemetery in Vermontville and suggested installing a "T" drainage pipe near the road. Coun. Berg asked if the General Fund employee gasoline is being paid by Highway Dept., and Supv. Willman indicated it was, but that the general fund would reimburse the Highway Fund.

9. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 8:18 PM. Motion (B.Merrill-D.Hamm m/s/p) ALL AYE.

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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