town of franklin

Town of Franklin Board Meetings

Town Board Monthly Meeting December 29, 2010 - 7:00 PM
THIS IS A DRAFT

Board members present:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Others Present:

Town Clerk Sandra Oliver, Ed Martin, Doris Hamm, Derek Romeo, Richard Jarvis

1. CALL TO ORDER

Supervisor Arthur P. Willman, Jr. called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited, the Town Clerk called the roll and introduced guests and declared the full board was present.

2. PUBLIC COMMENTS

DICK JARVIS acknowledged the Board for its hard work on necessary infrastructure repairs. Although he and the Board differ on land use matters and does not approve of the repeal of either the planning board law or subdivision law, he considered the Board's work a good start.

3. BUDGET AMENDMENTS none

4. NEW BUSINESS none

A. AUDIT OF CLAIMS. Coun. Smalley asked about the bill from R&L Towing of a plow truck on Blue Spruce Drive, and asked whether the incident was due to work performed on the road. Supv. Willman indicated in a way it was as a homeowner moved his fence into the right-of-way and affirmed that matter would be addressed in 2011. Coun. Smalley also questioned the purchase of the 3/4" impact gun, and Supv. Willman replied the Highway Dept. only had a 1/2" and was required to send the trucks outside to change tires. Supv. Willman requested a motion approving payment of the claims. Motion (B.Merrill-A.Berg m/s/p) ALL AYE

B. MINUTES. No revisions were requested on the minutes of the December 8, 2010 board meeting, and Supv. Willman requested a motion accepting them as presented. Motion (A.Berg-B.Merrill m/s/p) ALL AYE.

C. OPEN BIDS FOR GARAGE HEATER. One of the propane heaters in the Garage failed on December 10th, and Supv. Willman requested an RFP be published for replacement of the heater with bids due this evening. The following bids were received:

 Single tube radiant heatReplace Modine
heater w/same
Hyde Fuel
Saranac Lake
$11,221.50$2,907.72
All-Trades Contracting
Champlain
$8,000.00$2,875.00

Discussion ensued regarding the various benefits of replacing the entire Garage heating system with single tube radiant heat gun with vent. Supv. Willman reported the one remaining Modine propane heater is aging, and opined it would be better to purchase and install a new system. The single tube radiant heat gun will provide better and more efficient heat to the Garage. He will ascertain whether the Power Authority grant can be used for the purchase. Coun. Merrill agreed that replacing all three Garage heaters is necessary, and Coun. Hamm indicated the purchase should be made immediately. Coun. Berg indicated he would contact the bus garage to ascertain how the School District single tube radiant heaters work, and Supv. Willman suggested looking at other installations. The Board agreed that All-Trades' work on the Town Hall furnace was very well done and that it had submitted the lower bid. Motion to accept bid of All-Trades (C.Smalley-A.Berg m/s/p) ALL AYE.

RESOLUTION NO. 103: ACCEPT BID OF ALL-TRADES CONTRACTING FOR NEW GARAGE HEATERS No revisions were requested on the minutes of the December 8, 2010 board meeting, and Supv. Willman requested a motion accepting them as presented. Motion (A.Berg-B.Merrill m/s/p) ALL AYE.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

D. AWARD BID FOR REPLACEMENT OF TOWN HALL DOORS Request for bids having been published, and bids received on December 8, 2010, Supv. Willman reported a bid, received from Beaney Construction was received a week late, and he asked whether the Board should consider it. Coun. Berg indicated the Beaney bid should not be considered, and the Board concurred. Funds for the project will be paid out of the NY Power Authority grant award. Bids received:

 TypeMaterials WindowsMaterials DoorsLabor WindowsLabor DoorsTotal
James M. Sayles
Saranac Lake
 by TOFby TOF5,324.00808.506,132.
Peck's Builders
Wilmington
Pine Ext & Interior$10,000$3,400$6,000$9502,880
Bill Stanton (Woodwizard)
Lake Placid
 by TOFby TOF  6,950

The Board determined after careful review, it would be best to replace only the 3 doors at the Town Hall as quickly as possible and then republish an RFP in 2011 for window replacement. Motion to award door replacement bid to Sayles (C.Smalley-A.Berg m/s/p) ALL AYE.

RESOLUTION NO. 104: ACCEPT BID OF SAYLES FOR TOWN HALL DOORS REPLACEMENT WHEREAS, doors in the Franklin Town Hall must be replaced; and WHEREAS, requests for prices for replacement of windows and doors at the Town Hall were advertised (materials only and labor only) and bids received and reviewed; NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby accepts the bid of James M. Sayles, 1259 Pine Street, Saranac Lake, NY 12983 in the amount of $808.50 to replace doors only at the Franklin Town Hall; and BE IT FURTHER RESOLVED, requests for prices for replacement windows (labor only) will be republished later in the year.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

E. AWARD BID FOR MATERIALS FOR TOWN HALL WINDOW AND DOOR REPLACEMENT. Supv. Willman indicated he had received estimates from several different area distributors for replacement doors and windows, and the lowest price with the best terms was from Lamb Lumber. He requested a resolution to award the materials bid to Lamb Lumber. Motion (C.Smalley-A.Berg m/s/p) ALL AYE.

RESOLUTION NO. 105: AWARD CONTRACT FOR MATERIALS TO LAMB LUMBER FOR TOWN HALL WINDOW AND DOOR REPLACEMENT WHEREAS, RFPs were published requesting bids on materials only and labor only for replacement doors and windows at the Franklin Town Hall; and WHEREAS, Lamb Lumber submitted the lowest estimate; NOW, THEREFORE, the Town Board hereby awards the bid to Lamb Lumber, Lake Placid, New York for materials for replacement doors and windows at $______.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

F. SPLIT AND CHANGE NAME OF PORTION OF KUSHAQUA-MUDPOND ROAD TO MENSINK ROAD. Because emergency vehicles are dispatched from Malone, in the northern part of Franklin County, and because the Kushaqua Bridge cannot be used, confusion arises when emergency vehicles must reach addresses on either side of the out-of-service bridge on Kushaqua-Mud Pond Road. After due consideration and discussion, the Board determined to split the thoroughfare and rename the portion from County Route 26 to Thatcherville Road to "Mensink Road." Motion (C.Smalley-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 106: SPLIT AND CHANGE NAME OF PORTION OF KUSHAQUA-MUD POND ROAD TO MENSINK ROAD WHEREAS, the County of Franklin, during implementation of the E911 system, merged the names of Kushaqua Road and Mud Pond Road; and WHEREAS, Kushaqua Mud Pond Road can no longer be traveled from the County Route 60 end to the County Route 26 end; and WHEREAS, the Kushaqua Road bridge can no longer be traversed; and WHEREAS, emergency vehicles have experienced confusion and delay reaching residences due to the impassability of the Kushaqua bridge; NOW, THEREFORE, BE IT RESOLVED, that portion of Kushaqua Mud Pond Road from County Route 26 to Thatcherville Road is hereby changed to Mensink Road.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

G. ESTABLISH NEW AUDIT COMMITTEE. Supv. Willman stated that following NYS Comptroller's Office guidelines, he performs an annual audit of the Town Justice accounts. The Town Clerk proposed the same procedure be performed for her accounts (no audit had ever been done on her books) and she drafted a set of guidelines. Supv. Willman asked for volunteers from the Board to audit the Clerk and Tax Collector accounts. Members of the Board demurred, opining perhaps Budget Officer and Bookkeeper Richard Meagher would be better suited for the purpose. Supv. Willman indicated he would speak with Mr. Meagher and also consult with the Comptroller's Office. TABLED to January.

H. AUTHORIZE EXECUTION OF CONTRACT WITH BLOOMINGDALE VOLUNTEER FIRE DEPT. The contract for 2011 is unchanged from 2010. Supv. Willman requested a resolution authorizing execution of the contract for fire protection. Motion (B.Merrill-C.Smalley m/s/p) ALL AYE.

RESOLUTION NO. 107: EXECUTE 2011 FIRE PROTECTION CONTRACT WITH BLOOMINGDALE VOLUNTEER FIRE DEPARTMENT WHEREAS, the 2011 contract for fire protection with Bloomingdale Volunteer Fire Department has been accepted; NOW, THEREFORE, BE IT RESOLVED, the Supervisor is authorized to execute the contract.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

I. SCHEDULE ORGANIZATIONAL MEETING. Supv. Willman indicated the Board meets on the second Wednesday of each month, and suggested the organizational meeting be held at the same time. The Board concurred, and the Clerk will publish notice.

5. OLD BUSINESS.

A. INFRASTRUCTURE UPDATE. Bids for electrical repair of the Town Hall are due by 6PM on Wednesday, January 12, 2011. Supv. Willman desires a general hookup with transfer switch for a generator for the Town Hall as well as an outside light for the rear parking area. The garage heaters replacement bid has been awarded.

B. ASSESSMENT UPDATE. Assessor Douglas Tichenor will be mailing out STAR renewal forms in January. They are due by March 1, 2011.

C. REPLACEMENT FOR HIGHWAY PICKUP TRUCK. Highway Supt. DeMars had suggested the pickup truck be replaced with a crew cab dump truck. The Board considered the cost of the crew cab dump truck and debated the merits of various types of vehicles. Coun. Hamm stated he thought it a bad idea to have a crew at a site with only one vehicle. He then stated that Supt. DeMars had requested a roller, and opined a roller would be a better use of funds than a crew cab dump truck. TABLED to March meeting.

D. TOWN HALL SEPTIC SYSTEM. Coun. Hamm recalled that each winter the septic system at the Town Hall freezes and is a needless expenditure of funds because it must be pumped out. He suggested the Maintenance employee keep the area over the septic tank covered with snow and block the one-lane driveway at the eastern point of the Town Hall. Supv. Willman requested a resolution to that effect. Motion (D.Hamm-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 108: INSULATE TOWN HALL SEPTIC TANK SITE WITH SNOW COVER WHEREAS, at some point each winter, the lines to the Town Hall septic tank freeze because the area is cleared of insulating snow; and WHEREAS, restoration of the system is a needless expenditure of funds; NOW, THEREFORE, BE IT RESOLVED, the area over the septic tank be insulated with snow cover.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Allen Berg

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

6. COMMITTEE REPORTS

A. CEMETERY COMMITTEE. . Couns. Merrill and Smalley reported surveys of the Vermontville cemetery had been provided by the Town Clerk. The surveys were performed by Glenn Odone, and Stacey Allot is his successor, therefore, no new survey was necessary. He reported that Fortune-Keough Funeral Home prefers a loop road around cemeteries, and requested that the Maintenance employee keep the western-most driveway clear. Coun. Hamm reported that Plattsburgh Memorial damaged a newly-seeded section of the Vermontville cemetery and suggested they be called to correct same in the spring. Coun. Merrill also requested that a barricade be placed at the easternmost driveway.

B. RECREATION COMMITTEE. . No report.

7. CORRESPONDENCE. None

8. ANNOUNCEMENTS. None

9. QUESTIONS AND COMMENTS

Q/C: The Kate Mountain Community Recreation Committee thanks the Town Board for use of the Town Hall for its December fundraiser dinner. The propane for the stove was turned off because one of the pilot lights kept going out. Perhaps this unit should be cleaned.

A: Supv. Willman indicated he would follow up with the stove cleaning and would also purchase a carbon monoxide detector for the kitchen.

Q/C: You should consider energy costs of new propane heaters for the Garage and check EPA ratings for the units. Also, it is a good idea to republish bids for window replacements. Also want to know if this audit of the clerk/collector accounts is something the Comptroller's Office mandates.

A: Supv. Willman replied he would do so. As for the audit, it is not a mandate by the Comptroller's Office, but the Clerk thinks it a good idea and so does the Comptroller's Office.

14. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 8:40 PM. Motion (C.Smalley-B.Merrill m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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