town of franklin

Town of Franklin Board Meetings

Special Minutes of the Monthly Town Board Meeting
June 16, 2010 - 7:00 PM

Board members present:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Others Present:

Town Clerk Sandra Oliver, Nelson Tamer, M.A.Jerry, Frances Oliver, Doris Hamm, Ed Martin, Joe Rupp, Derrick Romeo, Les Parker

1. CALL TO ORDER

Supervisor Arthur P. Willman, Jr. called the meeting to order at 7:00 PM, the Pledge of Allegiance was recited, and the Clerk called the roll and introduced guests and declared the full board was present.

2. 2011 TANDEM BIDS.

Requests for bids having been published in 5 newspapers and due on Wednesday, June 9, 2010 by 6:00 PM, two bids were received, the first from M.A. Jerry in sum of $172,900 for a 2011 7600 SBA 6x4 International with several warranty options and the second, a non-bid, from Champlain Peterbilt with a cover letter stating, “. . . with the specifications you provided favoring a specific truck manufacture, we could not furnish or be competitive with these specifications.” Champlain Peterbilt’s envelope was incorrectly delivered to the Town Highway Department by a courier and was discovered the morning of June 10th. Consequently this special board meeting was called. At the June 9th meeting, the Board determined it would republish the requests for bids specifying a due date of June 23, 2010 at 6:00 PM. After some discussion and consensus by the Board that it would like additional bids, Supv. Willman requested a motion for a resolution rejecting both bids.

Motion for resolution (C.Smalley-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 51: REJECT BIDS RECEIVED WEEK OF JUNE 7, 2010 FOR 2011 TANDEM PLOW TRUCK WHEREAS, requests for prices were published for a 2011 tandem plow truck with dump body; and WHEREAS, M.A. Jerry, Plattsburgh, NY, delivered its lease/price bid in sum of $172,900 with additional warranty options by 6:00 PM on Wednesday, June 9, 2010; and WHEREAS, the envelope of Champlain Peterbilt, Champlain, NY, was incorrectly delivered by courier to the wrong address and was not discovered until the morning of June 10, 2010; and WHEREAS, the Champlain Peterbilt envelope contained a letter protesting the narrow truck specifications favoring a particular manufacturer; and WHEREAS, the Town Board is anxious to receive additional bids; and WHEREAS, requests for bids have been republished with a due date of 6:00 PM Wednesday, June 23, 2010, to be opened at the 7:00 PM special board meeting that date; NOW, THEREFORE,
BE IT RESOLVED, the Town Board of the Town of Franklin hereby rejects both bids.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

3. USED EXCAVATOR BIDS.

On June 9, 2010, by resolution, the Board accepted the price of Palatine Industries for a 1999 John Deere excavator. Supv. Willman reported the Palatine owners have not agreed to the negotiated price of $29,200. After consulting with the Comptroller’s Office, it was determined the Board could accept the revised price. Therefore, he requested a motion for a resolution amending Resolution 49. The Franklin County Highway Dept. will transport the vehicle to the Town Garage at no cost.

Motion to amend Resolution No. 39 (D.Hamm-C.Smalley m/s/p) ALL AYE

RESOLUTION NO. 49: ACCEPT BID OF PALATINE INDUSTRIES FOR 1999 JOHN DEERE EXCAVATOR AND AUTHORIZE PURCHASE WHEREAS, the Town requires an excavator; and WHEREAS, on May 19, 2010 the Town Board authorized publication of a request for price for a used rubber wheeled double bucket excavator with low usage hours on same; and WHEREAS, the Highway Superintendent inspected two such vehicles; and WHEREAS, Palatine Industries, Palatine Bridge, NY 13428 submitted a bid in response to the newspaper ad; NOW, THEREFORE,
BE IT RESOLVED, that the Town Board accepts the bid of Palatine Industries of $__________ $30,000 for said 1999 John Deere Excavator; and BE IT FURTHER RESOLVED, the Board will purchase same. (change per 06-16-10 special meeting.)

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

4. COMMENTS AND QUESTIONS

Coun. Hamm stated that the president of the 55+ Club is ill and has resigned. The seniors are are not happy that a successor will be appointed, not elected. Further, because a president is not in office to arrange a day trip, they would like to use the part of the Town’s $1,200 contribution to go out to dinner. After some discussion, Supv. Willman indicated he would research the matter, and it will be decided at the June 23, 2010 special meeting.

Q/C: How are funds being allocated for the purchase of the new equipment for the Highway Dept.?

A: Supv. Willman indicated he, the Board and Budget Officer Richard Meagher had carefully reviewed expenditures and projections in terms of paving, etc. in the 2010 Budget, and because the Town will receive CHPS funding in September rather than December, adequate funding for the purchases will come out of the 2010 Budget. The 2011 tandem will be financed, the used excavator will be paid for in cash, using funds in the savings account. The winter of 2009-10 was light, so the Highway Dept. has a stockpile of sand and will not have to order a great deal more. This summer the Department will concentrate on ditching.

6. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 7:18 PM.

Motion to adjourn (C.Smalley-B.Merrill m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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