town of franklin

Town of Franklin Board Meetings

Special Minutes of the Monthly Town Board Meeting
June 23, 2010 – 7:00 PM

Board members present:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Others Present:

Town Clerk Sandra Oliver, Derrick Romeo, Doris Hamm, Les Parker, Nelson Tamer, M.A. Jerry - Mark Jerry, M.A. Jerry

1. CALL TO ORDER

Supervisor Arthur P. Willman, Jr. called the meeting to order at 7:00 PM, the Pledge of Allegiance was recited, and the Clerk called the roll and introduced guests and declared the full board was present.

2. PUBLIC COMMENT PORTION.

Derrick Romeo reported that two refrigerators had been donated to the Town Hall and will be delivered this weekend.

3. OPEN BIDS FOR 2011 TANDEM.

BidderMake/ModelPlowWarrantyLease Price
M.A.Jerry, Plattsburgh2011 International 7600 SBA 6x4Viking - $668Chassis $4174
Truck 96 mo $4874
Engine 96 mo $4142
$170,987.00
Tracey Road Equipment, Adams Center, NY2011 Western Star 4900 SATencoChassis $9954$181,207.00

Mark Jerry explained if the truck is purchased outright, the price would be $178,788. International reasons that municipalities leasing vehicles will return to lease more vehicles in the future, hence, the discount given to the dealership is larger. There are no cost savings for purchasing outright. Mr. Jerry also discussed the differences in the 3 warranty options and stated everything is covered except normal wear and tear. Lease financing would be through Navistar at a current interest rate of 4.58%. As for the plow, M.A.Jerry recommended Tenco because the owner of the dealership is actively involved. Commencing January 1, 2011, all diesel vehicles will be required to have a urea system installed in the exhaust system to decrease carbon emissions; however, International is not required to do so as it has accumulated adequate Environmental Protection Agency credits and had previously addressed the reduction of carbon emissions. The urea-based system, prevalent in Europe, freezes at 20º and at 80 º the engine cuts off. As the 4.58% interest rate of is firm only until July 2, 2010, Supv. Willman, following discussion by the Board (with expressions of disappointment at the small number of responses), requested a motion for a resolution accepting the M.A. Jerry bid pending positive review of Highway Superintendent and Highway Committee. Motion for resolution (C.Smalley-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 52: ACCEPT BID OF M.A. JERRY FOR 2011 INTERNATIONAL TANDEM WHEREAS, the Town Board republished requests for prices of a 2011 Tandem Truck with Plow and Dump Box in the Adirondack Daily Enterprise, Malone Telegram, Press Republican, Times-Union (Albany) and Watertown Daily Times; and WHEREAS, two bids were received in response thereto; and WHEREAS, the M.A. Jerry bid is lower and meets all specifications; NOW, THEREFORE,
BE IT RESOLVED, that the Town Board accepts the bid of M.A. Jerry for a 2011 International 7600 SBA 6x4 tandem truck with plow package and dump box for the lease price of $170,987, pending positive review of the Highway Superintendent and the Highway Committee.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

4.OPEN BIDS FOR ASBESTOS ABATEMENT AND OVERSIGHT.

A. ASBESTOS REMOVAL. The Board published requests for prices on abatement of approx. 500 sq ft asbestos material on May 19 and 26, 2010 in the Adirondack Daily Enterprise and Press Republican. No bids were received. Subsequently, Supv. Willman contacted several contractors for same and received only one bid, from Op-Tech, Massena, NY for $8,850.00. As only one contractor bid on the abatement, the Board decided to accept the bid from Op-Tech. Supv. Willman requested a motion. Motion to accept bid of Op-Tech for asbestos removal (B.Merrill-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 53: ACCEPT BID OF OP-TECH FOR ASBESTOS REMOVAL WHEREAS, the Town Board published requests for prices for removal of approximately 500 square feet of asbestos board in the furnace room of the Town Hall; and WHEREAS, no bids were received; and WHEREAS, the Supervisor contacted various local contractors requesting estimates; and WHEREAS, the only responder was Op-Tech, Massena, NY in amount of $8,850; and WHEREAS, the amount will be taken from the grant awarded to the Town in 2008 by the NY Power Authority; NOW, THEREFORE,
BE IT RESOLVED, that the Town Board accepts the bid of Op-Tech for asbestos removal in amount of $8,850; and BE IT
FURTHER RESOLVED, the Supervisor is hereby authorized to sign the proffered contract with Op-Tech.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

B. OVERSIGHT. Current law requires oversight of a third party to monitor air quality, and Supv. Willman received two bids, Atlantic Testing, Plattsburgh for $2,720. and K A S, Plattsburgh, for $3,415. The third-party monitoring requires three separate air quality tests. The Board determined it would accept the Altantic Testing bid. Motion for resolution accepting bid. (A.Berg-C.Smalley m/s/p ALL AYE)

RESOLUTION NO. 54: ACCEPT BID OF ATLANTIC TESTING FOR 3RD PARTY OVERSIGHT OF ASBESTOS REMOVAL
WHEREAS, the Town Board has contracted with Op-Tech, Massena, NY, for removal of asbestos board in the furnace room of the Town Hall; and WHEREAS, current law requires third-party oversight and air quality monitoring during asbestos removal; and WHEREAS, Atlantic Testing, Plattsburgh, NY, submitted the lowest estimate ($2,720) for said service; NOW, THEREFORE,
BE IT RESOLVED, that the Town Board accepts the bid of Atlantic Testing for oversight of asbestos removal; and BE IT
FURTHER RESOLVED, the Supervisor is hereby authorized to execute the contract for same.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

5. NORTH COUNTRY GARAGE DOOR INVOICE.

Supv. Willman requested the Board sign Voucher #__ in sum of $80___ to North Country Garage Door. He explained he had been waiting for a statement of charges, but apparently the vendor does not prepare same. The voucher will be added to Abstract #6.

6. USED EXCAVATOR.

The used excavator will be picked up in Palatine, NY by the Franklin County Highway Department and delivered to the Town Garage. The seller has executed a Bill of Sale which will be presented to NYS DMV for a title and subsequent registration (the seller acquired the vehicle from an out-of-state owner at an auction in a locality where titles are not required). Supv. Willman requested the members of the Board sign Voucher #___ in sum of $30,000, already authorized by Resolution #49 at the June 9, 2010 meeting. The voucher will be added to Abstract #6.

7. 55+ CLUB UPDATE.

Supv. Willman and the Town Clerk researched the possible misunderstandings involving the 55+ Club. At its Tuesday, June 22nd meeting, Roland LaPier was unanimously re-elected president, Charles Lashway elected vice-president, Donna Buckley, secretary, and Jean Darrah re-elected as treasurer. At their bimonthly meetings, each member of the club contributes $2, which total funds any dining out. The Town’s contribution of $1,200 is used solely for cultural and educational outings or events. The Club maintains its own minute book and accounts. The 55+ Club is also holding an all-day “Fun Fest” at Kate Mountain Recreation Park on Sunday, August 8th, with crafts, food and music. Coun. Hamm indicated he would speak with members of the Club who may have misconceptions regarding recent events.

8. PROPOSED GIRL SCOUT PROJECT.

Jennifer McGuoirk, a sophomore at Saranac Lake High School and is seeking a Girl Scout Silver Award. She requested permission from the Town Board to build a perennial flower box around the Kate Mountain Recreation Park sign at the Park. The Board was impressed with her sincerity and scale drawing and plans. The Kate Mountain Community Association will probably enlarge the sign, but Derrick Romeo, president of the Association, indicated the Association’s enlarged sign will not interfere with Miss McGuoirk’s project. The Town Clerk will advise Ms. McGuoirk of the Board’s approval. Motion for resolution authorizing construction of flower box (A.Berg-B.Merrill m/s/p) ALL AYE.

RESOLUTION NO. 55: AUTHORIZE CONSTRUCTION OF FLOWER BOX AROUND KATE MOUNTAIN RECREATION PARK SIGN WHEREAS, Jennifer McGuoirk is a resident of the Town of Franklin; and WHEREAS, Jennifer McGuoirk is a Girl Scout seeking to achieve a Girl Scout Silver Award by constructing a flower box planted with perennial flowers around the sign at Kate Mountain Recreation Park; and WHEREAS, the Town Board considers this a generous and worthy service to the community; NOW, THEREFORE,
BE IT RESOLVED, that the Town of Franklin Town Board hereby accepts the proposal of Jennifer McGuoirk and authorizes the construction of said flower box; and BE IT FURTHER
RESOLVED, that Jennifer McGuoirk is to be commended on her service to the Town of Franklin.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Donald Hamm
Councilman Bradley Merrill

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

9. HIGHWAY DEPT. CLASSIFIED AD.

Supv. Willman reported that the Highway Dept. lost an MEO employee who was also adept at minor repairs. The Highway Superintendent requested a classified ad be placed in the Adirondack Daily Enterprise, Malone Telegram and Press Republican for an MEO/Mechanic. The Board concurred.

10. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 7:50 PM

Motion to adjourn (C.Smalley-A.Willman m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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