town of franklin

Town of Franklin Board Meetings

Special Town Board Meeting. November 30, 2009 - 7:00 PM

Board members present:

Supervisor Mary Ellen Keith
Councilman Walt Kretser
Councilman Al Berg
Councilman Cliff Smalley
Councilperson Janet Ordway

Others Present:

Hwy. Supt. Jacques DeMars, Town Clerk Sandra Oliver, Donald Goff, Paul Ward, Frances Oliver, Art Willman, Brad Merrill, Don & Doris Hamm, Cliff Longtemps - Tracey Road Equip.

1. CALL TO ORDER

Supervisor Keith called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited; the Town Clerk called the roll, introduced guests and stated the full board was present.

2. OLD BUSINESS

A. OPEN BIDS FOR FRONT LOADER. Eight bids were received, as follows:


BIDDER

VEHICLE

PRICE

TRADE-IN

FINANCING

WARRANTY

Monroe Tractor, Latham, NY

CASE 721E

$125,395.94

$25,000

12 options

5y/4000 hrs

Nortrax, Plattsburgh, NY

JOHN DEERE 624K

$121,662.00

$26,700

2 options

1y complete

Milton Cat, Richmond, VT

Caterpillar 938H

$124,635.00

$18,000

3y lease or 5y lease

1y/1000 hr

LifTech, So.Burlington, VT

JCB 436ZX

$122,000

$19,000

60mo lease to own

Mfr warranty

Anderson Equip.,Watertown, NY

KOMATSU WA-320-6

$130,600

$22,000

5 options

--

Beauregard Equip

CASE 721E

$127,423

$31,500

--

3y/3000 hrs
5y/no downt

Tracey Road Equip, Adams Center, NY

NEW HOLLAND W170B

$91,987

Included

5y @4.44%

1y/Unltd hrs

Tracey Road Equip, Adams Center, NY

HYUNDAI HL 757-7A

$85,557

Included

5y @ 4.44%

2y/2000 hrs


The Highway Superintendent and Highway Committee will review each bid, determine the best option for the Town and announce the winner at the December 9, 2009 Board meeting.

3. NEW BUSINESS

A. SCHEDULE WORKSHOP RE PLANNING BOARD. The Board determined it would conduct a workshop to review planning board applicants at 6:00 PM December 9, 2009, immediately preceding the regular board meeting.

B. SCHEDULE END OF YEAR SPECIAL MEETING. The Board determined it would hold a special meeting on Monday, December 28, 2009 to discuss and act upon end-of-year matters.

C. LANDFILL MATTERS

(1) 2009 F.X. Browne Final Report. Supv. Keith read the F.X.Browne cover letter regarding the final report: 2009 Franklin Post-Closure Monitoring:

November 13, 2009
. . . . Enclosed is one copy of the final report for the 2009 Franklin Landfill Post-Closure Monitoring. A digital copy has been sent to Dale Becker at the NYS DEC.
Overall, the landfill looks good and although some landfill leachate indicators were detected, this is not unusual in an unlined landfill. It is only a concern if the leachate contains toxic chemicals. No volatile organic compounds or toxic metals were detected at the landfill in amounts that would lead to concern.
Also enclosed is a copy of the laboratory invoice for the October sampling event. The charges appear to be correct . . . .
It is a pleasure working with the Town of Franklin and has been a pleasure working with you, Mrs. Keith. If you have any questions, please feel free to call me.
Sincerely, F.X.Browne, Inc.
By Rebecca L. Buerkett, Project Scientist"

(2) 2009-10 Contract with F.X. Browne. Supv. Keith indicated the proposed contract is identical to the 2009 contract. Post closure monitoring will be performed twice per year. She requested a motion for resolution accepting the contract and authorizing her to execute it. (C.Smalley-W.Kretser m/s/p) ALL AYE


Those voting aye:

Supervisor Mary Ellen Keith
Councilman Walter Kretser
Councilman Allen Berg
Councilman Clifford Smalley
Councilperson Janet Ordway

Those Absent:

None

Those Abstaining:

None

Those Voting nay:

None

D. HIGHWAY MATTERS.

(1) Tow-Behind Sweeper. Hwy. Supt. DeMars submitted 3 price quotes for the tow-behind sweeper, which he wants to be repaired prior to storing it for the winter. The sweeper does not really work at present, and the best price for repair is $857. He requested approval for this amount.

(2) Plow Trucks. The tandems experience substantial wear and tear. Supt DeMars indicated the stiff arms on the wings of the trucks should be replaced. Some vehicles need part #003 at $440.17 each, some require part #001 at $373.33 ea. and one tandem requires part #005 at $712.39.

Coun. Kretser remarked that the equipment is necessary and the Board concurred that the expenditures should be made.

4. QUESTIONS AND COMMENTS

Q/C Coun. Berg inquired whether the Board should take action on a complaint letter from a resident re Highway Dept. received today.

A Supv. Keith replied the letter was received only today addressed to Supt. DeMars and suggested waiting for the Highway Superintendent to respond.

5. ADJOURNMENT

There being no further business to conduct, the meeting adjourned at 7:44 p.m. (J.Ordway-C.Smalley m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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