Adirondack Town Of Franklin
Adirondack Town Of Franklin

Town of Franklin Board Meetings

MINUTES OF THE MONTHLY TOWN BOARD MEETING
October 10, 2012 - 7:00 PM

Board members present:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Clifford Smalley (6:35 PM)
Councilman Donald Hamm
Councilman Bradley Merrill

Others Present:

Highway Supt. Jacques DeMars, Town Clerk Sandra Oliver, Tim Woodruff: Chief, Bloomingdale Vol. Fire Dept., Doris Hamm, Frances Oliver, Janine Taylor, Jim Hauber, Nancy Hauber, Susan Grenier, Derrick Romeo, Anna Owens, Janet Ordway, Tracey Edwards, Adirondack Leadership Expeditions

1. CALL TO ORDER

Supervisor Arthur P. Willman called the meeting to order at 7:00 PM; the Pledge of Allegiance was recited, and the Town Clerk called the roll, introduced guests and stated the full board was present.

2. COMMENTS AND QUESTIONS:

3. AUDIT OF CLAIMS

The following claims were submitted for approval and payment on Abstract 10 of 2012:
General FundVouchers 173 - 191 $4,771.60
Highway FundVouchers 101 - 1120$162,930.39
Prepay General Vouchers 31 - 34$1,568.39

Motion to pay claims (C.Smalley-A.Berg m/s/p) ALL AYE


4. MINUTES

The September 12, 2012 minutes were accepted as amended. Motion (A.Berg-C.Smalley m/s/p) ALL AYE

5. SUPERVISOR'S REPORT.

Balances as of September 1, 2012

General FundChecking$30,782.91
Savings$107,098.23
CLASS107,316.26
Historian$3,037.38
Spec Sav Rec Pk$625.00
Spec Sav Cemeteries$200.00
Highway FundChecking$126,175.72
Savings$343,445.01
CLASS$538,321.51
Cap. Proj. Hwy.$46,521.25
LandfillChecking$8,733.15
CLASS$35,058.40
Fire ProtectionChecking$685.34
CLASS$685.30
Capital Project Building$5,438.29

Motion to accept Supervisor's Report (C.Smalley-A.Berg m/s/p) ALL AYE.

6. TOWN CLERK'S REPORT

for the month of September 2012

11 dog licenses$82.50
3 Building Permits$90.00
--------
Total$172.50

Paid to Supervisor $149.50
Paid to NYS Ag&Mkts (dogs)$23.00
--------
Total$172.50

Motion accept Clerk's report (B.Merrill-C.Smalley m/s/p) ALL AYE.

7. CODES REPORT:

Codes Enforcement Officer Robert Drosdowich submitted a written report. Two building permits were issued in September, one certificate of occupancy and seven inspections were made. Coun. Berg inquired as to the progress of the trailers being demolished on Swinyer Road. Supv. Willman replied Mr. Drosdowich was inspecting the properties. Coun. Hamm noted NYS Dept. of Environmental Conservation had expressed interest in whether the debris was being buried in the soil on the property, as Adirondack Park Agency has no jurisdiction in the hamlet. DEC will inspect the site. Although a DEC permit is not required, an authorization letter may be required from that agency.

8. HIGHWAY REPORT

A. SUPERINTENDENT'S REPORT. Highway Superintendent Jacques DeMars reported progress of the Department for the period covering August 9 to September 12, 2012

• Hauled material for Blue Spruce Lane
• Picked up dump box from Town of Keene (for 2003 tandem) with assistance of Harrietstown truck & trailer
• Hydroseeded Goldsmith Road
• Built up culvert on Cold Brook Road near Lou Myers residence
• Hauled asphalt for Tupper Lake
• Prepped for paving
• Paved Plank Rd from Black Brook line to intersection with Roseman Lane
• Paved Cold Brook Rd from intersection with Fletcher Farm Rd west 1.3 miles
• Paved Cold Brook Rd section near Lou Myers residence
• FEMA project completed: culvert area on Cold Brook and Plank Roads
• FEMA projects ongoing: Blue Spruce Drive and Howe Road
• Shared services: We were assisted with paving by the Towns of Black Brook, Saranac, Harrietstown, St. Armand, Tupper Lake, Village of Saranac Lake and Franklin County.

Motion accept Highway Report (A.Berg-C.Smalley m/s/p) ALL AYE

B. HIGHWAY COMMITTEE. No report

D. QUESTIONS AND COMMENTS ON HIGHWAY MATTERS No report

9. NEW BUSINESS

A. ADIRONDACK LEADERSHIP EXPEDITIONS.

Supv. Willman introduced Tracey Edwards, Executive Officer of ALE in Saranac Lake. Ms. Edwards expressed disappointment in the events of the past summer. She stated ALE wants a good relationship with the community. She stated Supv. Willman and Couns. Berg and Smalley had discussions with her and residents of Onchiota concerning overnight staffing and the establishment of a telephone tree/email system. As to the question of whether the resident adolescents of ALE have adequate supervision, she reported she had hired two additional full-time staff for 9pm-7am overnight cabin check and grounds patrol. This is working very well. Adolescent residents of ALE spend Monday through Thursday in Onchiota, and Friday, Saturday and Sunday they backpack or bike into the wilderness. ALE also has a full day of -"parents' workshop" and an overnight in the field with parents and their adolescents. Currently ALE houses 9 adolescent residents, although during the summer it may have up to 55 individuals. She commented that runaways have poor impulse control. ALE, she stated, has an excellent relationship with the State Police. The protocol for runaways is after a resident is declared missing, the staff set up a perimeter and extra staff are called in to search the grounds. If the adolescent is not found within 30 minutes, the State Police are notified. The Police are most effective when they employ a canine unit, although she admitted that the canine unit is not always available.

JIM HAUBER declared the new telephone tree system and the extra overnight staff sounds good. He hopes it all works well. He volunteered to be the initial contact on the telephone tree.

JANET ORDWAY recalled she had a problem with a tenant several weeks ago and telephoned the State Police for assistance at 11:45 PM. She noted they never showed up because they were engaged in handling a bar fight. They seem to be spread very thin.

Supv. Willman thought together Onchiota residents, ALE and the Town could facilitate a better relationship with the State Police.

Onchiota residents present expressed an interest in becoming part of the telephone tree/email alert system and also requested email notification of the outcome of each escape incident.

Supv. Willman indicated he would have a list of telephone numbers and email addresses compiled by October 24th and would forward it to Tracey Edwards. Ms. Edwards then left the meeting with the thanks of all present.

B ACCEPT PARTIAL ยง284 AGREEMENT - COLD BROOK ROAD Supv. Willman requested a resolution approving the road work on Cold Brook Road. Motion (A.Berg-C.Smalley m/s/p) ALL AYE.

RESOLUTION NO. 64: ACCEPT AND EXECUTE PARTIAL AGREEMENT TO EXPEND HIGHWAY FUNDS - COLD BROOK ROAD WHEREAS, section 284 of the NYS Highway Law mandates the expenditure of highway funds be set out in writing as an agreement between the municipal governing board and the Highway Superintendent; and WHEREAS, the Superintendent has proposed repair of the concrete culvert near 312 Cold Brook Road; and WHEREAS, the 2012 price of blacktop has not yet been established; and WHEREAS, the 2011 price of blacktop has been used to calculate the estimated cost of the project at $22,806.40; NOW, THEREFORE, BE IT RESOLVED, the Franklin Town Board hereby accepts and executes the amended partial section 284 agreement covering Cold Brook Road.

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

C. PUBLISH BIDS FOR 2013 FUEL

Supv. Willman indicated his satisfaction with HomEnergy Services, but thought it advisable to publish RFP for fuel for 2013. Motion (C.Smalley-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 65: PUBLISH RFP FOR 2013 FUEL WHEREAS, requests for bids for fuel must be published for the coming year; NOW, THEREFORE, BE IT RESOLVED, requests for bids for fuel will be published, returnable 6:00 PM Wednesday, November 14, 2012.

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

D. REMOVE TOWN BARN LANE FROM TOWN INVENTORY OF ROADS. Supv. Willman noted that the County E-911 system directs fire and rescue vehicles via GPS. 16 Town Barn Lane does not appear on any GPS system. He recounted that Resolution No. 4 of 2000 added Town Barn Lane to the inventory, and Resolution No. 90 of 2010 also mentioned same. Coun. Merrill opined that since the Town had added Town Barn Lane to its list of roads by resolutions, a public hearing would have to be held. Supv. Willman requested a motion for a resolution scheduling a public hearing on same. Motion (C.Smalley-A.Berg m/s/p) ALL AYE.

RESOLUTION NO. 66: SET PUBLIC HEARING ON REMOVAL OF TOWN BARN LANE FROM TOWN INVENTORY OF ROADS WHEREAS, the Town added Town Barn Lane to its list of public roads by resolution no. 4 of 2000 and also resolution no. 90 of 2010; and WHEREAS, the E-911 Emergency Center utilizes global positioning satellite (GPS) to locate and alert fire and rescue units; and WHEREAS, Town Barn Lane does not appear on GPS; and WHEREAS, the Town now wishes to remove Town Barn Lane from its inventory of roads; and WHEREAS, the State Route 3 appears on GPS; and WHEREAS, a public hearing must be held on the issue and surrounding property owners advised; NOW, THEREFORE,
BE IT RESOLVED, the Franklin Town Board hereby schedules a public hearing on the removal of Town Barn Lane from its inventory of roads on November 14, 2012 immediately following the 6:30 PM public hearing on the 2013 preliminary budget. November 14, 2012.

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

E. ACCEPT HIGHER PRICE FOR 20 TON TRAILER. Upon inspection of the newly ordered Versatile 20 ton trailer, the Highway Department mechanic recommended purchasing bigger tires to increase the load-bearing capacity of the vehicle. Supv. Willman requested a motion for a resolution accepting the increase in price, now $16,685. Motion (A.Berg-B.Merrill m/s/p) ALL AYE.

RESOLUTION NO. 67: ACCEPT HIGHER PRICE FOR 20-TON TRAILER WHEREAS, Versatile Trailer, Morrisonville, NY, was awarded the bid for the 20-ton trailer for the pavement roller; and WHEREAS, larger tires would increase the load-bearing capacity of the trailer; NOW, THEREFORE, BE IT RESOLVED, an increase in price to $16,685, reflecting larger tires, is hereby accepted/

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

F. WATER TREATMENT SYSTEM FOR TOWN HALL. Although the Town Hall's water was tested by the Department of Health, when the Kate Mountain Community Recreation Association applied for its permit to serve food at the Rec Park, the DOH informed them about a new regulation: if water is not from a municipal system, they would have to either install a water treatment system or boil any water before using or serving. KMCRA boiled all the water before using it for the Music Fest on August 18th. Supv. Willman requested a motion for a resolution to publish an RFP for a water treatment system. Coun. Hamm inquired the cost of such a system, and Supv. Willman opined approximately $3,500, depending on the type, whether chemical or ultraviolet. Motion (C.Smalley-B.Merrill m/s/p) ALL AYE.

RESOLUTION NO. 68: PUBLISH RFP FOR TOWN HALL WATER TREATMENT SYSTEM WHEREAS, a new health regulation mandates non-municipal supply water must be treated; and WHEREAS, the Franklin Town Hall water derives from a well; and WHEREAS, not only is the Town Hall an emergency shelter, it is often used by groups for fundraising dinners; NOW, THEREFORE, BE IT RESOLVED, the Town will publish a request for bids on a water treatment system to New York State Department of Health standards, ultraviolet, chemical or gravity.

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

10. OLD BUSINESS

A. MERRILLSVILLE GARAGE REPAIR UPDATE. Supv. Willman acknowledged the Board had granted him authority to research the cost of a new overhead door for the Merrillsville Garage. He is waiting to hear from North Country Overhead Door to compare with the estimate from Plattsburgh Overhead Door. Whichever estimate is less will be given the contract. Coun. Hamm recommended three keys be made for the new door with one for the Highway Superintendent, one for the Town Supervisor, and one for the groundsman.

Coun. Merrill asked Supt. DeMars about the old mower stored in the building, and Supt. DeMars responded the mechanic would like to try to restore it once all the trucks have been fixed. Supt. DeMars noted he had heard that the County may be asking the towns to mow its roads. If that occurs, a revamped old mower will be needed. Coun. Merrill then recommended that any old items being stored in the Merrillsville Garage be removed before anything new is stored in the building.

B. VERMONTVILLE GARAGE REPAIR UPDATE. Coun. Hamm reported that D&D Construction (Doug Snickles and partner) had been handling some other projects but will be commencing work on the Vermontville Town Garage repair in approximately ten days.

C. PROPOSED NEW BRIDGE ON COUNTY ROUTE 48. Providing funds are available for the bridge replacement, this work should commence in the spring of 2013. However, unless a single-lane temporary bridge can be constructed, the detour will be 25 miles. Jon Hutchins, Franklin County Highway Superintendent, and the Essex County Highway Superintendent, are now pursuing other sources of funding. However, no word of the funding has been received. Supt. DeMars interjected there is a possibility the current bridge will be red-flagged.

D. HUD GRANT APPLICATION. The grant application was submitted, and we are waiting to hear whether the Town will receive funding.

E. JAWS OF LIFE FOR BLOOMINGDALE VOLUNTEER FIRE DEPARTMENT. Tim Woodruff, Chief, Bloomingdale Volunteer Fire Department, reported the truck has been outfitted and is now in service, the extraction equipment (Jaws of Life) has been delivered, and 10 volunteer firemen are ready to be trained in its use. They are attempting to acquire some junk cars to practice on. He expressed the gratitude of the Department for the Town's generosity in helping them to acquire the gear. He also thanked the Town for its help in building fire platforms and installing dry hydrants.

F. LAND INVENTORY. No progress.

G. OIL-WATER SEPARATOR. No progress.

H. DEFIBRILLATOR FOR TOWN HALL. No progress as yet. Supv. Willman indicated he would investigate grant funding for the purchase of a user-friendly defibrillator for both the Town Hall and the Highway Garage. He also expressed an interest in holding training sessions in basic first aid.

12. COMMITTEE REPORTS.

A. AUDIT. No audits; no report.

B. CEMETERIES.

1. Rules. Coun. Merrill reported he had spoken with Upstate Vinyl which offers an aluminum sign on which would be printed the cemeteries' rules (white background, black printing). The cost would be $52 to $62 each, and the Town should order four of them - 2 for the Vermontville Cemetery and 2 for Merrillsville.

2. Merrillsville Cemetery Contract with Geo-Matics. Supv. Willman indicated the contract for the gridding of Merrillsville Cemetery should be accepted and executed and requested a motion to that effect. Motion (B.Merrill-C.Smalley m/s/p) ALL AYE

RESOLUTION NO. 69: EXECUTE AND AUTHORIZE PAYMENT OF GEOMATICS WORK AT MERRILLSVILLE CEMETERY WHEREAS, arrangements have been made for the survey gridding of the Merrillsville Cemetery; and WHEREAS, funds are adequate for the work to commence, NOW, THEREFORE, BE IT RESOLVED, the Supervisor is authorize to execute and submit payment for conclusion of the survey gridding work at the Merrillsville Cemetery.

Those voting aye:

Supervisor Arthur P. Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

C. RECREATION. Supv. Willman reported that work on the new fields past the current ballfield is on hold until next Spring. He indicated that a larger area would need to be cleared past the hiking trail, and the hiking trail would be relocated farther east. Franklin County Soil & Water will lend the Town its hydroseeder, and is also searching for grant funding for the project. He is obtaining estimates from various firms for topsoil, and would like to "prepay" this and store the material either in the Merrillsville Garage or in the Merrillsville Town Hall.

11. ANNOUNCEMENTS

Board of Assessment Review for a term starting October 1, 2012 to September 30, 2015. The position has been published in the Adirondack Daily Enterprise.

IMPORTANT DATES

Oct. 13 Saturday Spaghetti dinner 4-6pm. Voter registration 2-9 pm
Oct. 15 Monday Highway Fund Budget Workshop & Spec Bd Mtg
Nov. 6 Tuesday Election Day - polls open 6:00 am-9:00 pm
Nov. 14 Wednesday Public Hearing on 2013 Budget 6:30 PM

12. QUESTIONS AND COMMENTS. None

13. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 8:26 PM. Motion (A.Berg-C.Smalley m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989  ·  Tel: 518-891-2189  ·  Fax: 518-891-6389  ·  info@townoffranklin.com
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