town of franklin

Town of Franklin Board Meetings

Minutes of the Monthly Town Board Meeting
October 12, 2011 - 7:00 PM

Board members present:

Supv Arthur P. Willman
Coun. Allen Berg
Coun. Donald Hamm
Coun. Bradley Merrill
Coun. Clifford Smalley

Others Present:

Highway Supt. Jacques DeMars Town Clerk Sandra Oliver Doris Hamm Derrick Romeo Kenneth Guerin Ed Martin Ernie Mason, Goss Ford

1. CALL TO ORDER

Supv. Willman called the meeting to order at 7:00 PM. The Pledge of Allegiance was recited; the Clerk called the roll, introduced guests and declared the full board was present.

2. MOMENT OF SILENCE IN MEMORY OF NORMAN VAN COUR, former Town Councilman and Highway Superintendent.

3. QUESTIONS & COMMENTS. Derrick Romeo, representing Kate Mountain Community Recreation Association, invited all to the October 22nd Chicken & Biscuit fundraiser dinner at the Town Hall, hours 3:00 to 7:00 PM. Takeouts available by calling 891-2189.

4. BUDGET AMENDMENT - None

5. AUDIT OF CLAIMS.

The following claims listed on Abstract 10 were approved for payment:
General FundVouchers 161 - 181$6,031.17
Highway FundVouchers 156 - 164$129,701.45
Prepay GeneralVouchers 33 - 34 $934.87

Coun. Smalley inquired as to the nature of the payment to Employee Assistance Services, and Supv. Willman replied it was the annual contract fee covering "employees in crisis", and the cost was based on the number of employees.

Coun. Smalley inquired why 88 teeth were replaced on the York rake, and Supt. DeMars indicated the teeth wear down and do not "grab" material properly.

Motion to pay claims (B.Merrill-C.Smalley m/s/p) ALL AYE.

6. MINUTES

Following discussion, the minutes of the September 14, 2011 regular meeting were amended as follows:

"5. MINUTES. Supv. Willman asked if anyone had revisions to the August 10, 2011 minutes. Highway Supt. Jacques DeMars stated he noted Coun. Merrill's objections to the revised ยง284 Agreement between the Board and Highway Supt. to Expend Highway Funds. Coun. Merrill indicated he did not disagree with revising the 284 agreement, he disagreed with the manner in which the revision took place; he opined the full board should have been involved in the decision to place the emergency repairs to Alder Brook Park Road on the capital projects highway list. Coun. Merrill stated the determination that the project was an emergency and the placement of the emergency repairs to the Alder Brook Park Road on the Capital Projects list should have been made by the entire Town Board. Supt. DeMars reported he consulted the Association of Towns legal staff and spoke with a section 284 expert, who informed him it did not matter when or how the 284 agreement is accepted or revised, just as long as it is done so..." (change 10/12/11 meeting).

Motion to accept the Sept. 14, 2011 minutes as amended (C.Smalley-A.Berg m/s/p) ALL AYE

The minutes of the October 3, 2011 budget workshop and special board meeting were accepted as presented. Motion (A.Berg-C.Smalley m/s/p) ALL AYE.


7. SUPERVISOR'S REPORT.

Balances as at September 1, 2011

General FundChecking$34,891.35
Savings52,080.98
CLASS107.302.82
Historian3,036.36
Highway FundChecking91,279.75
Savings319,655.29
CLASS188,269.54
Cap. Proj. Hwy.46,515.23
LandfillChecking3,658.41
CLASS44,053.54
Fire ProtectionChecking10,453.29
CLASS685.30
Capital Project Building5,437.85

Motion accept Supervisor's Report (B.Merrill-A.Berg m/s/p) ALL AYE

8. TOWN CLERK:

The September Clerk report:

4 dog licenses$30.50
5 permits$190.00
--------
Total$241.50

Paid to Supervisor$232.50
Paid to NYS Ag&Mkts (dogs)$9.00
--------
Total$241.50

9. CODES REPORT.

Codes Enforcement Officer Robert R. Drosdowich submitted the following report for September: 3 building permits issued for, fees totaling $125.00, and 12 inspections completed.

10. HIGHWAY REPORT

A. SUPERINTENDENT'S REPORT. Highway Supt. Jacques DeMars gave the following report on progress of the Department from Sept. 15 to date:

• Ditching completed on Franklin Falls Hill, and a section of Cold Brook Road
• Repaired several sections of broken edges on Oregon Plains Road prior to paving.
• Paved Oregon Plains Road with assistance from Harrietstown, St. Armand, Tupper Lake and Village of Tupper Lake and County crews
• Patched over culverts replaced earlier on Alder Brook Road and Franklin Falls Hill.
• Repaired bridge on Sinkhole Road with County Bridge crew
• Repaired sections of the sand pad at the Garage
• Started mowing closed landfill
• Started hauling sand
• Shouldering started on Oregon Plains Road
• Supt. DeMars and Supv. Willman met with representatives of FEMA regarding Hurricane Irene damage.

Regarding the section of Cold Brook Road near the Meyers' residence, Supt. DeMars indicated the County paver had to move onto the northern part of the County and cannot return south this season. He recommended this project be given priority in 2012. Motion accept Highway report (A.Berg-C.Smalley m/s/p) ALL AYE.

B. REVISED PLANK RD REPAIR ESTIMATE.

Barton & Loguidice, engineers, submitted a revised cost estimate for repair of the Plank Road Bridge and culvert replacements. Coun. Hamm commented that the later phases of the work had increased by $20,000. Supv. Willman indicated that time was quickening on FEMA submissions. Coun. Hamm stated he would contact other engineering firms, including Luck Brothers (for a hydraulics estimate), and indicated the Town could perform its own environmental permitting for the project.

C. QUESTIONS AND COMMENTS ON HIGHWAY MATTERS.

Coun. Berg asked if review of the closed landfill site had been accomplished regarding mining of road sand. Supv. Willman suggested he and Couns. Berg and Merrill walk the area at 8:30 AM on Tuesday, October 18th.

11. NEW BUSINESS

A. OPEN INSURANCE BIDS. Only two envelopes containing bids were received. Tabled to Monday, October 17, 2011.

B. OPEN BIDS FOR SMALL DUMP TRUCK. A request for bids having been republished in the Times-Union of Albany and the Press-Republican, Plattsburgh, the following bids were received:

BidderVehicleBase PriceOptionsTotal
Goss Dodge Chrysler
PO Box 2122
So Burlington VT 05407
2011 Dodge$58,132
2012 Dodge$58,730
Hillsboro Ford
PO Box 2160
Hillsboro, NH 03244
2011 Ford F550$40,884$40,884$68,218
Carbone Automotive
5700 Horatio St
Utica, NY 13502
2012 Ford F550$34,609$55,720.79$58,720.79
Van Bortel Ford
71 Marsh Rd.
E.Rochester, NY 14445
2012 Ford F550$54,506$3,695$58,201
Vision Ford
4545 Ridge Rd West
Rochester, NY 14626
2011 Ford F550$53,736$3,365$57,101
Webster Ford/Henderson Ford
810 Ridge Rd
Webster, NY 14580
2012 Ford F550$40,525$14,429$54,954
West Herr Ford
5025 Camp Rd.
Hamburg, NY 14075
2012 Ford F550$53,869$4,125$57,994

Copies of the bids received will be distributed to the Town Board by October 13th; award of the bid will be made on Wednesday, November 16th at a special board meeting. Coun. Hamm inquired whether 2011 funds were available for the purchase, and Supv. Willman indicated they were.

C. AWARD FUEL BID. Requests for bids for fuel having been published and bids received, the Board determined to award the bid to HomEnergy Services, 33 Depot Street, Saranac Lake, on the State Bid Price. Motion for resolution awarding bid (C.Smalley-D.Hamm m/s/p) ALL AYE.

RESOLUTION NO. 61: AWARD BID FOR 2012 FUEL TO HOMENERGY SERVICES, SARANAC LAKE, NY WHEREAS, requests for bids were published and two bids were received; and WHEREAS, HomEnergy Services' bid contained several pricing options, including the State Bid Price option; NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby awards the bid to supply fuel to the Town of Franklin in 2012 to HomEnergy Services, 33 Depot St., Saranac Lake, NY, on the State Bid Price option. republished twice in the Albany Times-Union and the Plattsburgh Press Republican.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

D. SCHEDULE PUBLIC HEARING ON 2012 PRELIMINARY BUDGET.

The Board determined to schedule the required public hearing on the 2012 Preliminary Budget the day after the General Election, Wednesday, November 9, 2011 at 6:00 PM, with the regular Town Board meeting immediately following. Motion (B.Merrill-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 62: PUBLIC HEARING ON BUDGET SCHEDULED NOVEMBER 9, 2011 WHEREAS, the Town Board, along with Budget Officer and department heads will have held workshops to review, discuss and revise the 2012 Preliminary Budget; and WHEREAS, in accordance with policy, the Tentative Budget will be adopted as the Preliminary Budget; and WHEREAS, public comment is necessary prior to adoption as Budget; NOW, THEREFORE, BE IT RESOLVED, a public hearing on the 2011 Preliminary Budget will be held at 6:00 PM Wednesday, November 9, 2011, and the Clerk is authorized to publish notice thereof.

Those voting aye:

Supervisor Arthur P. Willman, Jr.
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting nay:

None

Those Absent:

None

Those Abstaining:

None

12. OLD BUSINESS

A. FIRE/RESCUE UPDATE. Supv. Willman reported the Saranac Lake Fire Advisory Board will hold a meeting on October 18, 2011 to discuss proposed contracts and prices. As to the "Jaws of Life" proposed to be purchased for the Bloomingdale Volunteer Fire Department, he reported the volunteer fire department is mulling it over.

B. INFRASTRUCTURE UPDATE. Supv. Willman reported the improvements to the Town Hall have been completed for 2011.

C. LAND INVENTORY. No progress on this yet.

13. COMMITTEE REPORTS

A. AUDIT. No report

B. CEMETERIES. Coun. Merrill reported he and Glenn Swinyer had worked at the Merrillsville Cemetery and removed approximately 350 feet of old fence. He purchased some aluminum braided cable and will replace the old fence and some posts. Coun. Hamm asked if the Highway Department could mow the overgrown section of the Vermontville Cemetery, and Supt. DeMars agreed.

C. RECREATION. Derek Romeo invited all to the Chicken & biscuit fundraiser dinner at the Town Hall on Saturday, October 22nd from 3 to 7 PM. The Kate Mountain Community Recreation Association may assist in celebrating the Fall season on Saturday, October 29th in conjunction with the Birch Bark Deli and Nazarene Church. The Town Hall would be the 2nd stop for children to pick up treats and snacks. The Town Clerk will assist.

14. CORRESPONDENCE

The VanCour family sent the Town Board a very nice note in gratitude for use of the Town Hall.

15. QUESTIONS AND COMMENTS

None

16. ADJOURNMENT

There being no further business to discuss or conduct, the meeting adjourned at 8:31 PM. Motion (B.Merrilll-C.Smalley m/s/p) ALL AYE.

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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