The Town Board of the Town of Franklin held an emergency Special Board meeting on Tuesday, October 10, 2006 at 4:00 pm at the Vermontville Town Hall.
Board members present:
Supervisor Mary Ellen Keith
Councilman Gene Goff
Councilperson Janet Ordway
Councilman Tim Goff
Councilman Walt Kretser
Highway Superintendent James Rascoe
Town Clerk Sandra J. Oliver
CALL MEETING TO ORDER
Supervisor Keith called the meeting to order, the Pledge of Allegiance was recited; the Town Clerk called the roll and announced the full Board was present.
PURPOSE OF MEETING
Supervisor Keith stated the purpose of the meeting was to open bids on the 1999 International vehicle which the Town had advertised for sale in Albany, Syracuse, Saranac Lake and Plattsburgh. The bids had not been opened at the October 9th monthly meeting as the Post Office was closed because of the holiday.
OPENING OF BIDS FOR 1999 INTERNATIONAL
Three bids were received for the advertised vehicle:
Calvetta Auto Sales, Catskill, NY: $10,627.00
Village Truck Sales, Lanesboro, MA: $36,890.00
Town of Camillus: $30,600.00
The Town Board declined to accept these bids. In order to recoup the Town's investment, proceeds would have to equal $45,000. The Town Clerk was requested to notify the bidders.
Supervisor Keith telephoned the NYS Comptroller's Office to ascertain whether it was necessary to readvertise the vehicle. The auditor responded in the negative.
Highway Superintendent James Rascoe stated the Highway Superintendent of the Town of Black Brook had expressed interest in the vehicle but did not learn of its availability. Before committing to a bid price, it was necessary for him to obtain approval from his Town Board. Black Brook's town board meeting was held at 7:00 pm Monday, October 9, 2006, one hour after the published bid submission deadline. Black Brook's Highway Superintendent informed Supt. Rascoe on Tuesday, October 10 of Black Brook's Board approval to submit a bid of $45,000 and to advise whether or not the Franklin Town Board had accepted any bids.
Superintendent Rascoe telephoned Black Brook to advise refusal of the bids received, and while still on the telephone, asked the Franklin Town Board if it would accept Black Brook's offer of $45,000. The Franklin Town Board agreed to accept the offer.
As title to the vehicle cannot be located, the Town of Franklin will continue the vehicle on its insurance policy until replacement title can be transferred.
There being no further business to conduct, the meeting adjourned at 4:25 pm. (M.Keith-T.Goff m/s/p) ALL AYE
Respectfully submitted, Sandra J. Oliver, Town Clerk