Adirondack Town Of Franklin
Adirondack Town Of Franklin

Town of Franklin Board Meetings

Minutes of the Monthly Town Board Meeting
September 11, 2013
This is a Draft

Board Members Present:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Clifford Smalley
Councilman Bradley Merrill
Councilman Donald Hamm

OTHERS PRESENT:

Others Present: Town Clerk Lauren LeFebvre, Deputy Town Clerk Sandra Oliver, Deputy Highway Superintendent Brian Snickles, Doris Hamm, Frances Oliver, Ed Martin, Cynthia Martino, Derek Romeo and, Nelson Tamer (Clark’s Truck Center).

1. CALL TO ORDER

Supervisor Willman called the meeting to order, The Pledge of Allegiance was recited. The Town Clerk called the roll noting the full board was present.

2. QUESTIONS & COMMENTS

Ed Martin thanked both political parties for well run caucuses.

3. BUDGET AMENDMENTS

None.

4. MINUTES

Minutes of August 14, 2013: Approved as presented (C.Smalley-A.Berg m/s/p) all aye

5. AUDIT OF CLAIMS.

The following claims for approved for payment (C.Smalley-A.Berg m/s/p) all aye:

Pre Pay GeneralVouchers 24-26$1412.99
Highway FundVouchers113-125$46,102.62
GeneralVouchers 172-191$31,566.42
Landfill Closure SRF:Voucher 4-5 $897.85

Motion to pay claims (C.Smalley-A.Berg m/s/p) All Aye

6. SUPERVISOR'S REPORT.

Balances as of August 31, 2013

General FundChecking$63,686.00
Savings$70,453.71
CLASS$87,328.27
Historian$3,037.66
Kate Mt SRF$11,535.34
Landfill Clo CRChecking$4,912.40
CLASS$34,062.15
Fire ProtectionChecking$32,366.11
CLASS$685.30
Capital Project BuildingCLASS$25,439.97
Highway FundChecking$126,654.20
Savings$412,054.69
CLASS$538,377.91
Cap. Proj. Hwy.$46,526.95

Motion to accept Supervisor's Report (B.Merrill-C.Smalley m/s/p) all aye

7. TOWN CLERK'S REPORT.

Total August Receipts, $232.00. $229.00 remitted to Supervisor. $3.00 remitted to NYS Ag&Markets.

Motion to accept Town Clerk's Report (B.Merrill-C.Smalley m/s/p) all aye

8. HIGHWAY REPORT

A. Superintendent's Report

Superintendent DeMars submitted the following written report: Continuous work on Fletcher Farm Road for the upcoming paving. Sent men to Towns of Harrietstown, Brighton and, Santa Clara to assist in paving. More mowing has been done, Raked McManus, French and Merrill roads. Started work on Kushaqua Mud Pond Road (FEMA).

B. Highway Committee Report

Kushaqua Mud Pond Road was discussed. The committee recommended the grinder could be used on part of the road where it would be beneficial.

C. Highway Questions and Comments:

Cynthia Martino inquired as to whether Howe Bridge would be included in the upcoming repairs scheduled for September in Loon Lake. Supervisor Willman stated the bridge is scheduled to be included in the repairs. Deputy Highway Superintendent Snickles added that he saw a Franklin County Highway Department crew in that area today.

9. NEW BUSINESS

A. Award Bids for Road Sand

Resolution #40 Award Bids for 2013 Purchase of 12,000 Tons Road Sand (D.Hamm-A.Berg m/s/p) all aye

As the Town of Franklin has solicited bids are legally required and has received two qualified bids; Whereas the bids received were Trudeau Sand and Gravel, Saranac Lake, NY $4.35 per ton of screened road sand and Graymont Materials, Saranac Lake, NY $2.25 per ton of washed manufactured road sand. Whereas both bids meet New York State DOT road sand specifications the Town of Franklin Town Board does hereby accept both bids. Therefore, BE IT RESOLVED, the Town of Franklin Town Board accepts Trudeau Sand and Gravel’s bid of $4.35 per tome and Graymont Materials’ bid of $2.25 per ton. BE IT FURTHER RESLOVED the Town of Franklin Town Board authorizes Highway Superintendent DeMars to determine how much of each type of road sand to purchase with the total weight not to exceed 12,000 tons.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

B. 2013 Fuel Bids

Resolution #41 Request for 2013 Fuel Bids (C.Smalley-A.Berg m/s/p) all aye

Whereas under Town Law section 103A requires BE IT RESOLVED that the Town of Franklin Town Board authorizes the Town Clerk to solicit sealed bids for 3,830 gallons unleaded gasoline, 17,300 gallons on-road diesel, 5,800 gallons propane and 1,350 gallons #2 fuel.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

C. Clark’s Truck Center Nelson Tamer provided additional information to the Town Board regarding September 5, 2013 proposal for a New 2013 International Workstar w/Viking Dump/Plow Equipment as requested by Superintendent DeMars. Mr. Tamer answered a variety of questions regarding the automatic transmission and warrantee and explained the truck is available immediately at state contract price of $183,820.00 to the first buyer.

Resolution #42 Authorize Town Clerk to Solicit Sealed bids for a 2014 Tandem (C.Smalley-A.Berg m/s/p) all aye

On a motion by Councilman Clifford Smalley, second by Councilman Allen Berg, BE IT RESOLVED that the Town of Franklin Town Board authorizes the Town Clerk to solicit sealed bids for a new 2014 Tandem Truck with Dump/Plow Equipment.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

D. Board of Assessment Review Appointments

Supervisor Willman stated Jean Baltzly’s term expires on September 30. She has agreed to be reappointed. Jon McDowell has submitted a letter of interest to fill the Lauren LeFebvre’s unexpired term ending 9/30/2015.

Resolution #43 Reappointment of Jean Baltzly to Town of Franklin Board of Assessment Review

On a motion by Councilman Smalley, second by Councilman Berg, BE IT RESOLVED that Jean Baltzly is reappointed to a 5 year term on the Town of Franklin Board of Assessment Review commencing October 1, 2013 and expiring September 30, 2018.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

Resolution #44 Appoint Jon McDowell to Town of Franklin Board of Assessment Review

On a motion by Councilman Smalley, second by Councilman Merrill, BE IT RESLOVED that the Town of Franklin Town Board does hereby appoint Jon McDowell to fill the unexpired term (ending September 30, 2015) created by the resignation of BAR member Lauren LeFebvre.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

E. Assessor Reappointment

Supervisor Willman stated Jean Baltzly’s term expires on September 30. She has agreed to be reappointed. Jon McDowell has submitted a letter of interest to fill the Lauren LeFebvre’s unexpired term ending 9/30/2015.

Resolution #45 Resolution to Reappoint Doug Tichenor as Town of Franklin Assessor

On a motion by Councilman Smalley, second by Councilman Merrill, BE IT RESOLVED that the Town Board of the Town of Franklin does hereby reappoint Doug Tichenor to a 5 year term as Town of Franklin Assessor.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Allen Berg
Councilman Donald Hamm
Councilman Bradley Merrill
Councilman Clifford Smalley

Those Voting Nay:

None

F. Set Budget Workshops.

Resolution #46 2013 Budget Workshops

On a motion by Councilman Smalley, second by Councilman Merrill, BE IT RESOLVED the Town of Franklin Town Board will hold 2013 Budget Workshops on October 7 and October 15, 2013 at 7pm at the Franklin Town Hall.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Bradley Merrill
Councilman Donald Hamm
Councilman Clifford Smalley
Councilman Allen Berg

Those Voting Nay:

none

G. Set Special Meeting

Resolution #47 Set Special Meeting

On a motion by Councilman Smalley, second by Councilman Merrill, BE IT RESOLVED the Town of Franklin Town Board will hold a Special Meeting on October 2, 2013 at 6pm at the Franklin Town Hall. The purpose of the meeting will be the presentation of the 2014 Tentative Budget by the Town Clerk and the opening of seal bids for the pedestrian entryways at the Franklin Highway Garage.

Those Voting Aye:

Supervisor Arthur Willman
Councilman Bradley Merrill
Councilman Donald Hamm
Councilman Clifford Smalley
Councilman Allen Berg

Those Voting Nay:

none

10. OLD BUSINESS.

A. Defibrillator Training. no update

B. Land Inventory Co. Smalley stated volunteers are welcome.

C. Oil Water Separator: No update.

D. Water Treatment System: Culligan is scheduled to be here Sept 18.

E. Inline Alarm System Proposals: The Town Clerk announced proposals were received, one from Mahoney-Notify Plus Inc., Glens Falls, NY and the other from Security Concepts of Plattsburgh, NY.

Mahoney $6,195.00 plus $34.50 monthly monitoring fee (wireless system)
Security Concepts (2 separate proposals)
$6,144.34/$3241.16 (wireless)
$4,118.74/$6772.77 (wired)
$385.00 Annual Commercial Monitoring and Annual 24hr Test Fee
$717.60 Test & Inspection (inc wireless devices batteries changed every other year)

Supervisor Willman will contact both vendors in order to get clarification on the specifics of their proposals. The board voted to table a decision until more information was obtained. (A.Berg-C.Smalley m/s/p) all aye

11. COMMITTEE REPORTS

A. AUDIT.

No report.

B. CELEBRATION.

No report.

C. CEMETERY.

The board commended the good work being done by Cemetery Custodian Tim Goff.

12. CORRESPONDENCE.

A. STAR Exemption

Supervisor Willman reminded those present to reapply for the program as per the recent mailing to property owners by NYS.

13. ANNOUNCEMENTS.

Conversations with the Supervisor Sept 18 6-8, Food Pantry Sept 19 3:30-5, Spaghetti Dinner to benefit Kate Mt Park Special Reserve Fund Oct 19 (more info soon).

14. ADJOURNMENT.

There being no further business, Supervisor Willman adjourned the meeting at 8:25pm. (C.Smalley-A.Berg m/s/p) all aye

Respectfully submitted, Lauren LeFebvre, Town Clerk

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