town of franklin

Town of Franklin Board Meetings

Town Board Special Meeting December 8, 2010 - 7:00 PM

Board members present:

Supervisor Mary Ellen Keith
Councilman Al Berg
Councilman Clifford Smalley
Councilwoman Janet Ordway

Board members absent:

Councilman Walt Kretser

Others Present:

Town Clerk Sandra Oliver Les Parker Frances Oliver Karen Smalley Jean Baltzly Dick Jarvis Ed Martin Art Willman Brad Merrill Jacques DeMars Barbara Rottier John Alexander, WNBZ Nathan Brown, Adirondack Daily Enterprise

1. CALL TO ORDER

Supervisor Keith called the public hearing to order at 7:00 pm. The Pledge of Allegiance was recited. The Town Clerk called the roll, introduced guests and stated a quorum was present.

2. RESOLUTION ADOPTING LOCAL LAW #1 OF 2009 - MAJOR SUBDIVISION CONTROL LAW.

Supervisor Keith requested a motion for a resolution adopting Local Law #1 of 2009. Coun. Ordway read into the record the proposed resolution, omitting the text of the law, copies of which were available on the public information table.

Motion for resolution (J.Ordway-C.Smalley m/s/p) ALL AYE

RESOLUTION NO. 39: ADOPT LOCAL LAW NO. 1 OF 2009 - TOWN OF FRANKLIN MAJOR SUBDIVISION CONTROL LAW WHEREAS, the results of the taxpayer survey having been tallied; and WHEREAS, a public hearing having been held and public comments received; NOW, THEREFORE, BE IT RESOLVED, that the Town of Franklin Town Board hereby adopts Local Law No.1 of 2009, as follows:



Those voting aye:

Supervisor Mary Ellen Keith
Councilman Al Berg
Councilman Cliff Smalley
Councilperson Janet Ordway

Those Absent:

Councilman Walt Kretser

Those Abstaining:

None

Those Voting nay:

None

3. RESOLUTION ADOPTING LOCAL LAW #2 OF 2009 - CREATION OF PLANNING BOARD.

Supv. Keith requested a motion for a resolution adopting Local Law #2. Coun. Smalley read proposed Local Law #2 into the record (see following).

Motion for resolution (C.Smalley-J.Ordway m/s/p) ALL AYE

RESOLUTION NO. 40: ADOPT LOCAL LAW #2 - CREATION OF PLANNING BOARD WHEREAS, a public hearing having been held and public comments received; NOW, THEREFORE, BE IT RESOLVED, that the Town of Franklin Town Board hereby adopts Local Law No. 2 of 2009, to be effective as of date of filing of the law with the Secretary of State, as follows:
1. The Town of Franklin does hereby establish a Planning Board, pursuant to Section 271 of New York State Town Law.
2. The Planning Board shall consist of five (5) regular members, whose initial terms shall be one, two, three, four and five years, respectively. All terms thereafter shall be five years.
3. The Town Board shall, by resolution appoint members of the Planning Board, for said initial terms and all subsequent terms and shall also designate one member each year to serve as Chairman.
4. The Town Board shall, by resolution, appoint two alternate members of the Planning Board, i.e., a first alternate and a second alternate who shall serve, in that order, when one or more regular members has a conflict of interest on a given matter, with initial terms of three and five years respectively, and all terms thereafter being five years.
5. No person who is a member of the Town Board shall be eligible to serve on the Planning Board as a regular member or alternate member. All candidates for planning board prior to Town Board review and appointment, shall disclose in writing any relationship with an existing officer or employee of the town per provision K.1. of Section 3 of the Town of Franklin Code of Ethics, Local Law #1 of 2003, amended by Local Law #1 of 2004.
6. This law shall take effect immediately upon filing in the Office of the Secretary of State.

Those voting aye:

Supervisor Mary Ellen Keith
Councilman Al Berg
Councilman Cliff Smalley
Councilperson Janet Ordway

Those Absent:

Councilman Walt Kretser

Those Abstaining:

None

Those Voting nay:

None

4. SAND BIDS.

Requests for bids for 13,000 tons of screened NYS-grade road sand were published in the Adirondack Daily Enterprise, and one bid was received from Trudeau Sand and Gravel, Inc., Saranac Lake.

    Screened road sand - delivered: $7.00/ton
    Screened road sand - picked up: $4.25/ton

Highway Supt. Jacques DeMars calculated it would cost less (including fuel, wages and wear and tear on Town vehicles) to pick up the sand rather than having it delivered:

    13,000 tons of sand, each vehicle can carry 18 tons per load, or 13000/18 = 722.2 trips
    Round trip from Garage to Trudeau is 12 miles, or 722 x 12 = 8,664 miles
    4 trucks, or 8,664/4 = 2166 miles per truck
    16 loads per day per truck, or 16x4 = 64 loads per day; 722/64 = 11.28 days of hauling
    Trucks average 3 miles per gallon, or 8,664/3 = 2888 gallons
    Avg. cost of fuel $2.40 per gal, or 2888 x $2.40 - 6,931.20.

The Department would save approximately $28,000 picking up the sand. Supv. Keith commented that in 2008 the Town had a locked-in price and paid less. Coun. Ordway asked if under shared services, whether other municipalities would be able to assist, and Supt. DeMars hoped they would. Supv. Keith asked if the Town furnished fuel to other towns, and Supt. DeMars responded no. Supt. DeMars said he would like to try picking up the sand. Coun. Smalley asked if this would impede other projects, to which Supt. DeMars replied in the negative, unless an emergency occurred. Coun. Ordway then requested that the Department keep careful records of the cost. Supt. Keith then affirmed that Supt. DeMars recommended accepting the Trudeau Sand and Gravel bid for screened road sand picked up and asked for a motion for a resolution accepting the bid.

Motion for resolution (M.Keith-A.Berg m/s/p) ALL AYE

RESOLUTION NO. 41: ACCEPT BID OF TRUDEAU SAND AND GRAVEL FOR ROAD SAND WHEREAS, the Town published request for price for 13,000 tons of road sand; and WHEREAS, Trudeau Sand and Gravel, Inc. ("Trudeau"), Saranac Lake, was the only bidder; NOW, THEREFORE, BE IT RESOLVED, that the Town of Franklin Town Board hereby accepts the bid of Trudeau for 13,000 tons of screened road sand, picked up by the Town Highway Department, at $4.25 per ton.

Those voting aye:

Supervisor Mary Ellen Keith
Councilman Al Berg
Councilman Cliff Smalley
Councilperson Janet Ordway

Those Absent:

Councilman Walt Kretser

Those Abstaining:

None

Those Voting nay:

None

5. QUESTIONS AND COMMENTS

Q/C Councilman Walt Kretser is not present; he should be here.

A: Dick Jarvis, Chair of the Citizens Advisory Committee on Subdivisions, responded that Councilman Kretser was out of town but that he helped to draft both laws. Mr. Jarvis then congratulated the Town Board on its actions.

ADJOURNMENT.

There being no further business to conduct, the meeting adjourned at 8:30PM. (M.Keith-A.Berg m/s/p) ALL AYE

Respectfully submitted, Sandra J. Oliver, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989
Tel: 518-891-2189 - Fax: 518-891-6389
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