Adirondack Town Of Franklin
Adirondack Town Of Franklin

Town of Franklin Board Meetings

Regular Board Meeting - May 13, 2020 5:30PM

BOARD MEMBERS PRESENT:

Supervisor Dorothy Brown, Councilman Tom Bartiss, Councilman Richard Jarvis, Councilman Don Hamm and, Councilman Leo Demong

BOARD MEMBERS ABSENT:

None

OTHERS PRESENT:

Doris Hamm, Lindy Ellis—Franklin County Legislator, Jacques DeMars—Highway Superintendent and Lauren LeFebvre—Town Clerk

CALL TO ORDER

Supervisor Brown called the meeting to order at 5:30pm. The Pledge of Allegiance was recited and the Town Clerk called the roll, noting the full board present.

REVIEW/APPROVAL OF REVIEW/APPROVAL OF April 8, 2020: Minutes were approved with addition of inclusion “Cell Service” in the name of the Broadband Committee. D.Jarvis-T.Bartiss m/s/p-All Aye

APPROVAL OF CLAIMS The board audited and approved the following claims:

General FundAbstract 5Claims 83-99$5241.92
Pre-Pay GeneralAbstract 5Claims 16-18$533.81
Highway FundAbstract 5Claims 71-93$55533.31
Pre-Pay HighwayAbstract 1Claims 1-3$37703.20

D.Hamm-D.Jarvis m/s/p -All Aye


SUPERVISOR'S REPORT: Balances on hand as of March 31, 2020

General Fund
Checking$495,125.28
Savings$441,514.76
Historian$3,039.68
Kt. Mt SRF$2,057.43
Cemetery RF$5,605.80
CLASS$249,622.32
Kate Mt. CLASS$46,594.01
Highway Fund
Checking$167,725.40
Savings$191,673.59
Cap Proj. HW$49,084.85
CLASS$410,314.20
Landfill Clos. CR
Checking$2,072.52
CLASS$13,044.04
Fire Protection
Checking$6,623.58
CLASS$11,702.72
Capital Proj Bldg
CLASS$68,830.98

T.Bartiss-D.Hamm m/s/p-All Aye

HIGHWAY SUPERINTENDENT'S REPORT

Superintendent DeMars read the following report:

  • Plow or sanded as necessary
  • Had men out several times cutting trees, due to high winds
  • Continued brooming around town, picking it up in many areas
  • Filled in potholes on Merrill, Goldsmith and McManus roads with crusher run
  • Limbed branches hanging over the road in many areas around town
  • Returned borrowed equipment back to 911 (chain saws and generator)
  • Road posted signs have been removed

RESOLUTION #22 MAINTAIN LIST OF QUALIFIED HIGHWAY PER DIEM PERSONNEL

On a motion by Councilman Jarvis, second by Councilman Bartiss, BE IT RESOLVED the Town of Franklin Town Board does hereby authorize the Highway Superintendent to compile and maintain a contact list of qualified personnel to add to the active employee roster as Per Diem emloyees to be activated at the discretion of the Highway Superintendent.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

RESOLUTION #23 AWARD 2020 BID FOR HIGHWAY ROAD SAND

On a motion by Councilman Hamm, second by Supervisor Brown. BE IT RESOLVED that the Town of Franklin Town Board does hereby accept both Upstone Materials and Trudeau Sand and Gravel bids of $5.75 (manufactured road sand) and $5.50 (natural road sand) respectively, and authorizes the Highway Superintendent to purchase up to 13,000 tons in any combination at his descretion.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

2010 John Deere Loader - The Town Clerk reported no bids were received by the Town for the purchase of a 2010 John Deere Loader. As purchasing our old 2010 from the salvage company was approved by the board at the April board meeting, the town has completed the transaction in the amount of $30,455.00.

NEW BUSINESS

A. Summer Youth Program

RESOLUTION # 24 CANCELING 2020 SUMMER YOUTH PROGRAM

On a motion by Councilman Jarvis, second by Councilman Bartiss, BE IT RESOLVED that due to the COVID-19 Pandemic and continuing State of Emergency issued by the Governor, the Town of Franklin Town Board does hereby cancel the Summer 2020 Youth Program at Kate Mountain Park.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

RESOLUTION #25 AUTHORIZING ALTERNATIVE SUMMER PROGRAM

On a motion by Councilman Demong, second by Councilman Jarvis, BE IT RESLOVED the Town of Franklin Town Board does hereby authoize Youth Program Director Kathy Drake to create and implement an “at home” youth program July 6-August 14 and the Town Board does further authorize Kathy to hire an assistant(s) that will be paid no more than a combined 25 hours per week.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

B. Cemetery Committee/strong> - Councilman Jarvis presented gate options for the Town cemeteries. Prices were discussed and the committee will obtain more information. An inventory of headstones in need of repair will be compiled. The committee has reviewed the current Cemetery Rules and submitted a revised document for board approval.

RESOLUTION #26 ADOPTION OF CHANGES TO CEMETERY POLICY

On a motion by Councilman Batiss, second by Councilman Hamm, BE IT RESOLVED that the Town of Franklin Town Board adopts the following:

TOWN OF FRANKLIN FRANKLIN COUNTY, NY PRIVILEGE OF BURIAL Cert. No.______

This certificate is to verify that _______________________________ has reserved a burial plot at Sec._________________Lot______________________ at ___________________________________cemetery in the Town of Franklin, Franklin County, NY

*A fee of ____________________ to reserve the plot has been collected by___________________ on_________________20__

*A one-time perpetual care fee will be assessed and must be collected prior to burial Signed by _____________________________________ Authorized Town Official ______________Date

Rules and Regulations for Town of Franklin Cemeteries

1. Each plot may consist of one casket or up to four urns. An exception may be made for the death of more than four in one family simultaneously.

2. All caskets buried in any Town of Franklin cemetery shall be encased in a concrete vault. A concrete vault is not necessary for burial urns.

3. Any resident and/or taxpayer of the Town of Franklin can reserve up to two plots for a one-time fee of $100 per plot. Any plot reserved before January 1, 2017 shall be exempt from reservation fee.

4. Non-residents CANNOT reserve a plot. Non-residents must contact the Town of Franklin at the time a plot is required, a one-time perpetual care fee of $400 will be assessed.

5. A signed Privilege of Burial shall be issued by the Town Clerk or Cemetery Custodian will be issued to the reserving resident at time of reservation.

6. No burials shall take place in any Town of Franklin cemetery November 15-May 1. Ground conditions may be favorable/unfavorable at any time. The Town Cemetery Custodian has the authority to accept/deny burial requests due to ground conditions at any time.

7. . No burial shall take place in the Town of Franklin without 2 business days advance notice and authorization by the Town Cemetery Custodian or Town Clerk.

8. No burial shall take place in the Town of Franklin before a signed Privilege of Burial is provided to the Funeral Director. At time of burial, a one-time perpetual care fee of $100 will be charged.

9. The top of all minument foundations shal be at existing ground level and four inches wider than the base of the monument to be set, with a minimum depth of eighteen inches. In the event the company installing the monument requires a deeper base, the specification for the deeper base shall apply.

10. Perpetual care shall be provided by the Town of Franklin in all cemeteries owned by the Town.

11. All live plants shall be in a container and removed before November 15 of the year installed. Nothing shall be directly planted into the soil.

12. The Town of Franklin is empowered to dispose of all dead and rotting flowers, faded plastic decoration or any in-ground or soil plants as the need arises.

13. All questions regarding the rules of the Town of Franklin cemeteries shall be referred to the Town of Franklin Cemetery Custodian.

14. Privilege of Burial certificates shall expire twenty years from the date of issue. The Town of Franklin will contact the plot holder prior to the date of expiration to extend the date or cancel the reservation. In the event the Town is unsuccessful in contacting the plot holder, the plot shall be deemed unreserved.

15. There shall be no execptions to the rules regarding the Town of Franklin cemeteries unless an exception is grant by unanimous vote of the Town of Franklin Town Board.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

C. Community Development Block Grant/HUD/h3>

RESOLUTION #27 APPROVAL OF SUB-RECIPIENT AGREEMENT

On a motion Councilman Jarvis, second by Councilman Demong, BE IT RESOLVED that the Town of Franklin Town Board does hereby accecpt the Sub-Recipient Agreement between the Town of Franklin and Friends of the North Country for the administration of NYS HCR Project #418HR345-19 and authoirzes the Town Supervisor to sign the agreement.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

RESOLUTION #28 SUBORDINATION AGREEMENT

On a motion by Supervisor Brown, seoncd by Councilman Bartiss, BE IT RESOLVED that Town of Franklin does hereby agree to remain subordinate on a current lien with a previous grant recipient in order for the resident to refinance their home and authorizes the Town Supervisor to sign the necessary documents allowing this process.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

D. Land Purchase - Supervisor Brown informed the board that, on the advice of our general contractor and engineer for the new highway garage, additional land for added space would be beneficial. Supervisor Brown has spoken to ajoining property owner, Jewel Foley, inquiring as to whether she would be aminable to selling approximately one acre of land to the Town of Franklin. Realtor Sandy Hayes was contacted and provided an estimated Fair Market Value of $5000. Ms. Foley has agreed to sell approximatley one acre of property that borders the current highway garage property. Supervisor Brown requested board approval to execute documents neseccsary for this purchase.

RESOLUTION #29 APPROVAL TO PURCHASE APPROXIMATELY ONE ACRE OF PROPERTY FROM JEANNE FOLEY

On a motion by Councilman Hamm, second by Councilman Demong, BE IT RESOLVED the Town of Franklin Town Board does hereby aprove of the expenditure of $5000 to purchase approximately one acre of land from Jeanne Foley for the purpose of providing more space for the new highway garage.

Those Voting Aye:
    Supervisor Brown
    Councilman Jarvis
    Councilman Hamm
    Councilman Bartiss
    Councilman Demong

Those Voting No: None

Supervisor Brown will contact a surveyor and the Town Clerk will provide the Town Attorney with all documents for the property transfer.

OLD NEW BUSINESS

A. Leg. Lindy Ellis - Lindy provided information regarding the ongoing COVID-19 Pandemic. She reported that onsite mobile testing is being conducted by Adirondack Health. Currently, our region has more than enough test kits available to ensure everyone who wants a test can get one. She encouraged people to get tested in order to maintain accurate numbers for the required monitoring. The Town Clerk will contact Adk. Health to inquire as to whether they could set up a mobile site in the Town of Franklin.

B. Mobile Cook Trailer - Coundilman Hamm reported that he has been contacted by the Methodist Church in Saranac Lake regarding the Town's Mobile Cooking Trailer. The church would like to purchase it from the Town of Franklin. Discussion was held regarding future use of the trailer. No action was taken.

C. Town Hall Cleanin -Councilman Hamm reported he was contacted by Bonnie Webb, the Town's contractor for Town Hall cleaning, regarding reimbursment for cleaning supplies. The Town Clerk stated the cleaning contract stipulates the contractor will not be reimbursed for expenses. The Town Clerk will contact Bonnie and report back to the board in the event Bonnie would like to discuss amending the contract.

D. Town Hall Grates-Councilman Hamm suggested the floor grates in the Town Hall be replaced. The board agreed and authorized Councilman Hamm to have the grates replaced.

OLD BUSINESS

Garage Rebuild Update - Supervisor brown reported demolition is complete. The board requested information regarding insurance payments to-date, anticipated insurance payments and amount to-date the Town has expended with regard to the fire. The board also suggested a special meeting with the engineer, AEDA and general contractor., Friend Contracting. Supervisor Brown will compile the information requested and will contact the general contractor and engineer to inquire as to their availbility to meet with the Town Board.

B. Dormitory Authority Grant Update - Due to the COVID-19 restrictions, no update is availble.

ADJOURNMENT

There being no further business to discuss, Supervisor Brown adjourned the meeting at 7:10pm.

Respectfully submitted, Lauren LeFebvre, Town Clerk

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Town of Franklin
P.O. Box 209, Route 3, Vermontville, NY 12989  ·  Tel: 518-891-2189  ·  Fax: 518-891-6389  ·  info@townoffranklin.com
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