Town of Franklin Board Meetings
Regular Town Board Meeting
October 12, 2016
BOARD MEMBERS PRESENT:
Supervisor Art Willman, Councilman Cliff Smalley and Councilman Pete Woodcock
BOARD MEMBERS ABSENT:
Councilman Don Hamm, Councilman Tom Bartiss
Julie Woodcock, Paul Blaine-Code Enforcement Officer, Jacques DeMars-Highway Superintendent and Lauren LeFebvre-Town Clerk
REVIEW/APPROVAL OF September 14, 2016 Minutes
The minutes were approved as presented(Smalley-Woodcock m/s/p) All Aye
APPROVAL OF CLAIMSThe board audited and approved payment of the following claims:
|General Fund||Abstract 10||Claims 200-217||$4,421.08|
|Highway Fund||Abstract 10||Claims 138-154||$405,733.36|
|Pre-Pay General||Abstract 10||Claims 45-48
(Smalley-Woodcock m/s/p) All Aye
Balances on hand as of March 31, 2016:
|Kate MT. SRF||$28,592.10|
| ||Cap. Proj. Hwy.||$46,667.60|
|LANDFILL CLOSURE CAP RES||Checking||$3,174.75|
|CAP. PROJ. BLDG||CLASS||$25,515.53|
((Smalley-Woodcock m/s/p) All Aye
HIGHWAY SUPERINTENDENT'S REPORT
Superintendent DeMars reported the following:
- Continued prepping for paving.
- Paving: finished paving 3.1 miles of Oregon Plains Road, approx. . .5 miles of Cold Brook Rd., .3 miles of Goldsmith Rd., .4 miles of Bass Lake Rd., .6 miles of Blue Spruce Drive and 1 mile of French Rd. with assistance of: Franklin County, Town of Brighton, Town of Harrietstown, Town of St. Armand, Town of Tupper Lake, Village of Tupper Lake, Village of Saranac Lake, Town of Ausable, Town of Black Brook, Town of Schuyler Falls, Town of Malone, Town of Saranac, Town of Duane, and Town of Plattsburgh. (total of 5.9miles)
- Air compressor- picked up from PA. (OGS)
- Road inventory- signed and sent in
- Sand/ salt- started hauling winter road sand
- Continued mowing
- Gas, fuel and maintenance logs given to Highway Committee
1. RESOLUTION #35 284 AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS
On a motion by Councilman Smalley, second by Councilman Woodcock, BE IT RESOLVED that the Town Board of the Town of Franklin does hereby approve the expenditure of not over the sum of $60,000 for approximately one mile commencing at State Route 3 and French Road to the end of French Road. ALL AYE
CODE OFFICER'S REPORT
5 Building Permits, 0 Certificates of Occupancy and 1 Violation were issued. 8 Inspections were performed and total fees collected for September was $443.75
A. Bloomingdale Volunteer Fire Department
RESOLUTION #36 ACCEPTANCE OF SIX YEAR CONTRACT FOR FIRE PROTECTION WITH BLOOMINGDALE VOLUNTEER FIRE DEPARTMENT
On a motion by Councilman Smalley, second by Councilman Woodcock, BE IT RESOLVED that the Town of Franklin Town Board does hereby approve entering into a six year contract with the Bloomingdale Volunteer Fire Department to provide the Town of Franklin with Fire Protection as follows:
- 2016 - $37,000 (including $7,000 toward a new fire truck)
- 2017 - $39,625
- 2018 - $42,250
- 2019 - $43,100
- 2020 - $44,490
- 2021 - $45,915
- 2022 - $47,440
Those Voting Aye: ALL AYE
B. Fuel Bids
Town Clerk Lauren LeFebvre reported a Request for Proposals was published twice in the Adirondack Daily Enterprise. One bid, from HomEnergy, was received. Supervisor Willman opened the sealed bid and read the two options aloud. Option One: State Contract Price minus ½ cent ($1.80 unleaded, $.92 propane, $1.70 #2 fuel, $1.99 on-road diesel, $2.04 on-road diesel winter blend). Option Two: Fixed Price ($1.93 unleaded, $1.04 propane, $2.01 #2 fuel, $2.07 on-road diesel, $2.12 on-road diesel winter blend)
RESOLUTION #37 2017 Fuel Contract
On a motion by Councilman Woodcock, seconded by Councilman Smalley, BE IT RESOLVED that the Town Board of the Town of Franklin does hereby select HomEnergy as the town's fuel provider for 2017 and DOES FURTHER RESOLVE to accept the NYS Contract Price minus ½ cent.
Those Voting Aye: ALL AYE
C. Insurance Bids
Town Clerk Lauren LeFebvre reported a Request for Proposals was published twice in the Adirondack Daily Enterprise. No insurance proposals were received. Supervisor Willman stated his is meeting with the town's current insurance agent, LaBarge Agency, before the November board meeting to discuss quotes.
D. Architectural Services RFP
Town Clerk Lauren LeFebvre reported a Request for Proposals was published twice in the Adirondack Daily Enterprise and three sealed bids were received. Supervisor Willman opened the bids and read aloud the following:
- Andrew Chary, PLLC-$136,800
- AES Northeast-$128,932
- Tisdel Associates-$75,000
Copies will be made and provided to board members. A special meeting on October 26, 2016 at 5:30pm has been scheduled to discuss the proposals.
E. Cemetery Policy
Councilman Smalley stated the committee is working on changes to the policy and will have a draft for the board to review at the November board meeting.
A. Debar Trails
Supervisor Willman will be sending correspondence to the appropriate NYS officials.
B. Highway Garage Painting
Supervisor Willman has obtained one quote in the amount of $17,500 from Rand Hill Painters and Home Improvement in Plattsburgh. Because it is late in the year, it was the consensus of the board to take this matter up again in the Spring of 2017.
C. FX Browne
Supervisor Willman explained that FX Browne is ceasing to operate and will no longer be providing landfill monitoring services to the Town of Franklin. Supervisor Willman has received a proposal from Princeton Hydro, LLC in the amount of $2,100 (plus reimbursable expenses) to perform this service. It should be noted that Princeton Hydro's staff was formerly with the now defunct FX Browne. The board discussed the proposal and agreed the fees are nearly identical to FX Browne.
RESOLUTION #38 CONTRACT TO PROVIDE LANDFILL MONITORING SERVICES
On a motion by Councilman Smalley, second by Councilman Woodcock, BE IT RESOLVED that the Town of Franklin Town board does hereby approve entering into the following agreement with Princeton Hydro:
WHEREAS, the Town of Franklin desires to obtain processional consulting services for 2016 Post-Closure Monitoring, Town of Franklin Landfill and,
WHEREAS, Princeton Hydro desires to provide such services for compensation and on the terms provided:
NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties agree as follows:
FIRST: Princeton Hydro shall perform those services as described in its proposal of August 16, 2016
SECOND: For its efforts rendered pursuant to Paragraph “FIRST”, Client shall pay Princeton Hydro a fixed fee of $2,100 plus reimbursable expenses.
THIRD: All other provisions will be those as described in Princeton Hydro's Stand Terms and conditions.
Those Voting Aye: ALL AYE
See New Business
See Bid Opening
There being no further business to discuss, Supervisor adjourned the meeting at 6:26pm.
Respectfully submitted, Lauren LeFebvre, Town Clerk